Real Estate Admin Pro | Hybrid Support & Marketing Prep

Jones Lang LaSalle Incorporated; United States; Remote; USD 90,000 - 105,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) in Irvine, CA, seeks an experienced Administrative Assistant to provide production and administrative support through real estate transactions from start to finish.

The role offers hybrid flexibility and requires strong organizational, communication, and multitasking skills. You will assist Producers and Analysts, prepare marketing materials, manage schedules, and coordinate travel and expense reports.

Qualifications

• Minimum 2–3 years of related administrative, marketing, or communications experience.
• Excellent communication, organizational, grammatical, and time-management skills.
• Ability to prioritize, multitask, and meet tight deadlines.
• Ability to work in a fast-paced, team-oriented environment.
• Demonstrate problem-solving, decision making, and analytical skills.
• Commercial Real Estate experience preferred.

Responsibilities

• Provide administrative and production support including typing correspondence using e-mail, blasts, scans, leap-files, etc.
• Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
• Organize Producers' calendars, make travel arrangements and process expense reports.
• Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including RFPs, fee agreements, confidentiality agreements, offering memorandums, etc.
• Create and produce customized property information materials, CMAs, market research, and client-specific research.
• Prepare PowerPoint presentations by pulling data from maps, charts, logos, pictures, tables, etc.
• Maintain internal web-based database; update deal statuses, press releases, lists, and mail blasts.
• Take initiative to support Producers with high-priority projects and respond to client inquiries.
• Organize and file important deal-related correspondence; coordinate graphic design with the design team.
• Work with vendors to arrange photography; provide back-up support to other Admins as needed.
• Must be able to work overtime on short notice; other duties as assigned.

Skills

Administrative experience

Marketing support

Communication skills

Time management

Education

Real Estate/Finance background

High School diploma

College degree helpful

Tools

Outlook

Word

Excel

PowerPoint

Job description

Jones Lang LaSalle Incorporated (JLL) in Irvine, CA, seeks an experienced Administrative Assistant to provide production and administrative support through real estate transactions from start to finish.

The role offers hybrid flexibility and requires strong organizational, communication, and multitasking skills. You will assist Producers and Analysts, prepare marketing materials, manage schedules, and coordinate travel and expense reports.