Executive Assistant, Capital Markets

JLL; Los Angeles (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

JLL is seeking an experienced executive assistant to support C‑level executives in Los Angeles. The role requires strong calendar management, travel arrangements, and client coordination in a fast-paced office environment.

Responsibilities include preparing presentations, managing expense reports, and maintaining client databases. Bachelor’s degree or equivalent experience is required, with 5–10 years in a similar role and real estate industry exposure preferred.

Qualifications

• Minimum of 5–10 years of experience supporting C‑Level Executives in fast‑paced environments.
• Real estate industry experience preferred.
• Strong written and verbal communication with excellent spelling and organizational skills.
• Must be detail oriented and able to handle multiple tasks in a fast-paced environment.
• Self‑starter who can work independently.
• Experience coordinating client events.
• Experience with social media is a plus (LinkedIn postings, etc.).

Responsibilities

• Manage complex schedules and calendars for executives.
• Schedule travel arrangements – domestic and limited international.
• Organize and submit expense reports.
• Schedule conference calls.
• Keep contact information in Outlook updated.
• Type correspondence/memos, proofread documents, assemble reports and presentations.
• Update client information in JLL's internal database.
• Participate in key projects and lead presentation material preparation.
• Must be able to work overtime on short notice.
• May assist with personal scheduling and travel.
• Other duties assigned.

Skills

C-Level support

Real estate industry experience

Calendar management

Communication skills

Detail oriented

Independent worker

Project coordination

Client events coordination

Social media experience

Education

Bachelor's Degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Graphic Design

Job description

This position will assist Executives with meeting and travel arrangements, schedule management, emails, technology support, material preparation, and distribution. This person will be required to be in the office Monday-Friday.

Main Responsibilities

• Manage complex schedules and calendars.
• Schedule travel arrangements - domestic and limited international.
• Organize and submit expense reports.
• Schedule conference calls.
• Keep contact information in Outlook updated.
• Type correspondence/memos, proofread documents, assemble reports and presentations.
• Update client information in JLL's internal database.
• Participate in key projects and lead presentation material preparation.
• Must be able to work overtime on short notice.
• May be asked on occasion to help with personal scheduling and travel.
• Other duties assigned.

Experience Required

• Minimum of 5 to 10 years' experience supporting C-Level Executives.
• Must have some experience in the real estate industry. There may be some RE transaction help (due diligence coordination) with the position.
• Strong communication skills written and verbal with excellent spelling and organizational skills.
• Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment.
• Ability to be an independent worker and strategic thinker with a team player attitude.
• Ability to work to meet tight deadlines is critical.
• Previous related experience in the financial or real estate services industries preferred.
• Must be a self-starter and work without day-to-day supervision.
• Must have experience coordinating client events.
• Experience managing social media is a plus (LinkedIn Postings, etc.)

Education

• Bachelor's Degree or equivalent experience required.

Computer Skills

• Intermediate to advanced working knowledge of Outlook, Word, Excel, and PowerPoint
• Strong experience in Power Point preferred.
• Graphic Design experience is a plus.

Environment

• Office - work with computers, copiers, and scanners.

Compensation

The range shown below is an estimated base salary. This position also qualifies for an additional discretionary bonus.