C Level Executive Assistant

Live Nation Entertainment; Beverly Hills (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Live Nation Entertainment is seeking an experienced Executive Assistant to support our C-suite executives in Beverly Hills. You will manage complex calendars, arrange travel domestically and internationally, and act as gatekeeper for calls and communications.

The ideal candidate is highly organized, meticulous, and discreet, with exceptional written and verbal communication skills, a professional demeanor, and a proactive approach to anticipating needs and solving problems.

Qualifications

• 5+ years of executive-level support for C-suite.
• Detail-oriented with a 'Double Check, Triple Check' mindset.
• Punctual, flexible, honest, team player, strong communicator.
• Positive, proactive attitude with a can-do mentality.
• Proficient with Mac and Microsoft Office suite; strong web research.
• Excellent written and verbal communication skills.
• Ability to anticipate needs and manage priorities.
• Strong organizational and time-management skills.
• Flexible and adaptable while maintaining confidentiality.
• Tech-savvy with troubleshooting for mobile and desktop devices.
• Willingness to respond to emails on weekends/evenings.

Responsibilities

• Manage calendars and correspondence for executives with confidentiality.
• Arrange travel domestically and internationally.
• Serve as gatekeeper with calls and messages.
• Manage software tools to improve efficiency.
• Prioritize multiple projects and follow through on issues.
• Order office supplies and greet guests.
• Complete monthly expense reports.
• Gather/update data in records and databases.
• Maintain executive files and records.

Skills

Executive support

Attention to detail

Strong work ethic

Positive attitude

Mac proficiency

Microsoft Office

Excellent communication

Proactive

Organizational skills

Adaptability

Discretion

Email etiquette

Tech troubleshooting

Can-do attitude

Tools

Microsoft Office

Mac OS

BlackBerry / device support

Job description

Live Nation Entertainment is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, Live Nation Media & Sponsorship and Artist Nation Management. Ticketmaster is the global event ticketing leader with nearly 455 million tickets sold, over 145,000 events ticketed and more than 12,000 clients in 21 countries. Live Nation Concerts has become the single largest provider of live entertainment in the world producing nearly 23,000 shows annually for over 2,700 artists in 33 countries. Artist Nation Management is one of the world’s leading artist management companies, representing approximately 280 artists. These businesses power Live Nation Media & Sponsorship to deliver music marketing programs across 750 brands enabling advertisers to tap into the 59 million fans Live Nation Entertainment delivers annually through its live event and digital platforms. For additional information, visit www.livenationentertainment.com

Job Description

Responsibilities:

• Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality
• Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
• Serve as gatekeeper with calls
• Manage software tools and solutions to improve efficiency
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Ordering offices supplies, including gifts
• Greet and direct guests within the office
• Complete monthly expense reports
• Gather, enter and/or update data in records and databases
• Establish and maintain files and records of the executive

Qualifications

• 5+ years of experience providing C Level executive-level support
• Detail Oriented: Must possess and maintain the sharp philosophy of "Double Check, Triple Check" with any and all tasks
• Work Ethic: punctual, flexible attitude, honest, team player, up-down communicator, loyal
• Attitude: "anything & everything is possible" attitude, positive thinker, forward thinker, "don’t take no for an answer" philosophy, strong-will mentality, motivation to succeed
• Computer Skills: must be proficient with Mac & programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook. Also, sharp knowledge of the web and being able to complete research & navigate quickly.
• Excellent written and verbal communication skills
• Ability to identify and anticipate needs, while staying on top of priorities
• Good organization and time management skills
• Flexibility and adaptability to juggle a range of different tasks
• Discretion and an understanding of confidentiality
• Proficient in technology, Word & Excel, email programs
• Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers, iPhone / Mac devices, and additional devices

You must:

• Must have the mindset that no task is too big or too small
• Operate with the utmost in discretion and confidentiality
• Possess a high level of maturity, courtesy, patience, and self-confidence
• Be able to answer emails on weekends and evenings

Additional Information

All your information will be kept confidential according to EEO guidelines.