Facilities Coordinator

Live Nation Entertainment; Beverly Hills (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Live Nation Entertainment is seeking a Facilities Coordinator to deliver world-class service with general facility support, ensuring clean and functional office spaces. You will monitor appearances and operations, manage mail, packets, deliveries, and conference rooms, and assist management with office moves and vendor coordination.

The role emphasizes ownership, confidentiality, and integrity in handling staff and visitor needs while supporting office services such as reception and supply

Qualifications

• Excellent interpersonal and communication skills; professional, adaptable and articulate.
• Driven to provide highest level of customer service with a can-do attitude.
• Knowledge of office services (reception, mail/distribution, supplies, copy rooms, conference rooms) and facilities services (HVAC, plumbing, electrical).
• Ability to exercise discretion with sensitive and confidential matters.

Responsibilities

• Maintain appearance and operations of facilities; monitor daily; support staff and visitors with ownership and integrity.
• Manage kitchens to keep areas clean, stocked, and organized.
• Process mail, packages, and deliveries; handle tickets with building management.
• Maintain floor plans, parking administration, and inventory of basic office supplies.
• Ensure conference rooms are clean, stocked, and ready for use; manage access cards.
• Maintain vendor relationships and coordinate service requests with engineers and management.
• Assist with office moves and restacks; help move equipment and furniture as needed.

Skills

Interpersonal communication

Customer service mindset

Office knowledge

MS Office Suite

Tools

MS Office (Outlook, Word, Excel, Visio)

Job description

Live Nation Entertainment is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, Live Nation Media & Sponsorship and Artist Nation Management. Ticketmaster is the global event ticketing leader with nearly 455 million tickets sold, over 145,000 events ticketed and more than 12,000 clients in 21 countries. Live Nation Concerts has become the single largest provider of live entertainment in the world producing nearly 23,000 shows annually for over 2,700 artists in 33 countries. Artist Nation Management is one of the world's leading artist management companies, representing approximately 280 artists. These businesses power Live Nation Media & Sponsorship to deliver music marketing programs across 750 brands enabling advertisers to tap into the 59 million fans Live Nation Entertainment delivers annually through its live event and digital platforms. For additional information, visit www.livenationentertainment.com

Job Description

The Facilities Coordinatorprovide world class service with primary responsibility for providing general facility support including continuous monitoring of facility appearance and operations.Must be familiar with standard concepts and practices of office services (reception, mail/distribution, supplies, copy rooms, conference rooms).You should demonstrate the ability to organize and prioritize multiple tasks, effectively manage through stressful situations and consistently make effective, high quality decisions. The right candidate must be driven to provide excellence in service and support of all staff and visitors by takingon duties with a sense of ownership, accountability, confidentiality, and integrity and step in to help whenever and wherever necessary.

Responsibilities include:

• Kitchens: keep areas clean, organized and stocked at all times; load/unload dishwashers throughout day as necessary
• Keep copy stations operational, stocked and free from clutter at all times.
• Process all incoming and outgoing mail, packages and deliveries.
• Responsible for creating, tracking and resolving work tickets (internal and with building management).
• Maintain up to date and accurate floor plans
• Parking administration (assigning parking space and access cards)
• Inventory tracking and ordering basic office supplies, copier paper, and toner.
• Ensure conference rooms are clean, tidy and stocked when not in use.
• Assign building access cards
• Maintain vendor relationships and contact when services are needed (plant service, document storage and destruction, TV/Cable/Satellite service, First Aid).
• Work with building management and engineers on maintenance, repairs and service requests
• Assist with installation of pictures and whiteboards.
• Provide backup coverage for reception when needed.
• Assist with office moves and restacks; moving equipment and furniture to various areas.
• Assist a variety of duties and tasks as directed

Qualifications

• Must have excellent interpersonal and communication skills and be sensitive, adaptable, professional, and articulate when dealing with others.
• Must be driven to provide highest level of customer service with "can-do, no job too big/small/unimportant" attitude.
• Knowledge of office services (reception, mail/distribution, supplies, copy rooms, conference rooms) and facilities services (safety HVAC, plumbing, electrical).
• Exercise judgment and discretion with regards to sensitive and confidential matters.
• Must be available for overtime and weekends for special projects and office moves/restacks.
• Professional behavior and appearance at all times.

Skills

• Intermediate Microsoft Office (Outlook, Word, Excel, Visio)

Physical Demands:Ability to walk, stand and sit for periods of time.Must be able to lift, carry and/or move objects up to 60 pounds.

Additional Information

All your information will be kept confidential according to EEO guidelines.