Business Support System Specialist

ProSearch; Westbrook (ME); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Hybrid schedule: 2 days in office per

Initial on-site training (3 days/week)

Contract role (6+ months)

Opportunity for professional growth

Job summary

ProSearch in Westbrook, Maine seeks a tech-savvy Temporary Business Support Specialist for a 6+ month hybrid assignment. You will support B2B operations by processing contracts and orders, validating data, and ensuring billing documentation is accurate and complete.

The role requires strong Excel skills, attention to detail, and the ability to communicate with customers via email. Training includes SAP usage and cross-functional collaboration across teams, with on-site presence initially.

Qualifications

• Experience in customer service, contract administration, order entry, or billing support.
• Strong written communication and attention to detail in data entry and documentation.
• Experience with Excel formulas, sorting/filtering, and basic reporting.

Responsibilities

• Process contracts, service agreements, and project validation documents.
• Enter and manage customer orders and associated billing data.
• Communicate with customers via email regarding status, details, or billing questions.
• Track order status and update internal systems to align with project timelines.
• Support billing, order entry, and contract workflows with accuracy and compliance.
• Collaborate with internal departments to resolve inquiries or data discrepancies.
• Maintain accurate customer records and document milestones and communications.
• Use Excel for reporting, tracking, and data validation.
• Learn and use SAP for order entry and reporting.

Skills

Interpersonal skills

Customer service

Order entry

Billing support

Microsoft Excel

Written communication

Data accuracy

Multitasking

Team collaboration

Problem solving

Education

Associates or Bachelor’s degree in Business

Tools

SAP

Job description

ProSearch is seeking a tech savvy Temporary Business Support Specialist for a 6+ month assignment for a position based in Westbrook, Maine. This hybrid role offers an exciting opportunity for professionals with strong organizational, customer service, and administrative skills, particularly those with experience in contract processing, order entry, billing coordination, and Excel-based reporting.

If you have a background in business operations, accounting support, customer communications, or contract support, and are looking for a role that values collaboration, detail orientation, and professional growth.

About the Role

In this role, you will support business-to-business operations by managing customer correspondence, processing contracts and orders, validating project data, and ensuring that billing documentation is accurate and complete. The role is highly detail-oriented and involves working with both internal teams and external customers, primarily via email.

You’ll play a key role in ensuring that customer needs are met efficiently and professionally, while also maintaining strong documentation, reporting, and communication practices across teams.

Key Responsibilities

• Process contracts, service agreements, and project validation documents for business clients
• Enter and manage customer orders and associated billing data
• Communicate with customers via email regarding project status, contract details, or billing questions
• Track order status and update internal systems to ensure alignment with project timelines
• Support billing, order entry, and contract workflows, ensuring accuracy and compliance
• Collaborate with internal departments to ensure timely resolution of customer inquiries or data discrepancies
• Maintain accurate customer records and document project milestones and communications
• Use Microsoft Excel for reporting, tracking, and data validation
• Support process improvement and documentation projects as needed
• Learn and use SAP for order entry and reporting (prior experience helpful, but training provided)

Required Skills and Qualifications

• Strong interpersonal skills and professionalism in customer communication
• Experience in customer service, contract administration, order entry, or billing support
• Proficient in Microsoft Excel (formulas, sorting/filtering, basic reporting)
• Excellent written communication skills, especially via email
• High attention to detail and accuracy in data entry and documentation
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Comfortable working both independently and collaboratively in a team environment
• Familiarity with SAP or similar ERP systems is preferred, but not required
• Prior experience in B2B environments or large corporate settings is a plus
• Associates or Bachelor’s degree in Business, Administration, or related field preferred
• Hybrid schedule: 2 days per week in office after training
• Initial training will require more on-site presence (3 days per week)
• Supportive and fast-paced work environment with cross-functional collaboration

Why Work with ProSearch

ProSearch is Maine’s leading staffing and recruiting firm, connecting top talent with meaningful temporary and full-time opportunities. This 6+ month position offers the chance to work with a respected employer while building your experience in contract administration, customer service, and order entry operations.

Pay range for this position is $21.43 - $28.57. Salary Disclaimer: The salary range for this role reflects the minimum and maximum compensation for the role. Offers are typically made between the range minimum and the range midpoint. Actual compensation will be determined based on job-related skills, experience, and expertise, as evaluated during the interview process. Compensation may also vary based on where a role is performed.