Business Services Coordinator

UNC Charlotte

Charlotte (NC)

On-site

USD 45,000 - 55,000

Full time

12 days ago

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Job summary

University of North Carolina at Charlotte seeks a Business Services Coordinator to provide full support for the Office of Student Development and Success within the College of Engineering. You will manage budgets, personnel workflows, and business processes, supporting faculty, students, staff, and visitors.

You will work with budget reconciliation, purchasing, and payroll processes, and help optimize operations.

Qualifications

Bachelor’s degree in business administration or related field, or equivalent combination of education and experience.
Experience with budget tasks: planning, reconciliation, reporting.
Experience in accounts reconciliation and office management.
Experience with hiring and tracking hourly student wages; familiarity with university systems.

Responsibilities

Manage budget tasks including planning, reconciliation, and reporting.
Collaborate with other Office Administrators on purchasing and reconciliation processes.
Serve as cost object approver for faculty and staff travel.
Manage student hires of undergraduate and graduate TAs and peer mentors.
Monitor and reconcile student work salary for budget tracking.
Handle personnel processes including adjunct hiring and faculty stipends.
Use university funds and systems to support the department.
Handle confidential information and manage records and deposits.
Promote cross-training among staff and assist with reporting.
Support Dean’s Office in Academic Affairs reporting and other tasks.

Skills

Budget management

Accounts reconciliation

Office management

HR and hiring

Report generation

Systems training

Education

Bachelor's degree in business administration

Tools

49er Mart

Concur

Banner Finance

Payment request forms

Job description

Please see Special Instructions for more details.

This posting will be used to fill one remaining position: 004517 ( 001828 is filled).
This position is being reopened to attract a larger candidate pool. If you have already applied for this position, you do not need to reapply as your application is still valid.
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the
finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write ‘see resume’ on your application when completing the job duties section.

Position Information

General Information

Vacancy Open to

Vacancy Open to All Candidates

Employment Type

Employment Type Time Limited - Full-time

If time-limited, note appointment end date

If time-limited, note appointment end date 08/31/2029

Hours per week 40

Months per year

Months per year 12

Position Number

Position Number 004517

NC Salary Grade Equivalency

NC Salary Grade Equivalency NC11

Classification Title

Classification Title Business Services Coordinator - Advanced

Working Title

Working Title Business Services Coordinator

Salary Range

Salary Range $44,640 - $55,000

Anticipated Hiring Range

Anticipated Hiring Range $44,640 - $55,000

FLSA Status

FLSA Status Non Exempt

Division

Division Academic Affairs

Department

Department College of Engineering (Col)

Work Unit

Work Schedule

8:00 am – 5:00 pm; Monday – Friday, with occasional evening and weekend hours required, as necessary. A flexible work schedule may be available with supervisor approval.

Primary Purpose of Position

This position provides full support for The William States Lee College of Engineering’s Office of Student Development and Success ( OSDS ). Manages budget, personnel, and any business processes, and assists faculty, students, staff, and visitors. Reports to the Director of OSDS . Handles routine office functions and ad hoc projects as assigned. Handles correspondence and confidential information. Identifies inefficiencies and opportunities.

Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Manages budget tasks including: budget planning, reconciliation, and reporting
Collaborates with other Office Administrators on purchasing and reconciliation processes
Serve as cost object approver for faculty and staff travel to ensure proper fund use
Manage student hires of undergraduate and graduate TAs as well as peer mentors.
Monitor and reconcile student work salary for budget tracking
Personnel processes including adjunct faculty hiring, faculty reappointments, summer salary, and administrative stipends
Uses all fund types to support the department, including but not limited to state funds, fee funds, grants, discretionary and trust funds.
Handles correspondence and confidential information.
Manages records and fund activity.
Processes paperwork and deposits. Interprets data. Identifies inefficiencies and opportunities.
Promotes cross-training among staff.
Assists Dean’s Office on Academic Affairs reporting and other items as needed.
Uses a variety of university systems.
Uses University Purchasing Card. Uses Microsoft Office Suite and Google Suite.

Other Work Responsibilities

Aids in the resolution of issues encountered by faculty, staff, students, and visitors.
Understands university guidelines, policies, and procedures and conveys this information clearly.
Ensures business processes comply.
Other duties include event support.

Departmental Preferred Experience, Skills, Training/Education

Department Preferred Experience, Skills

Accounts reconciliation, business processing, office management experience.
Ability to learn University systems and procedures, including 49er Mart, Concur, Banner Finance, and payment request forms
Experience generating reports and creating spreadsheets.
Experience with hiring and tracking hourly student wages
Excellent communication and problem resolution.

Necessary Licenses or Certifications

Work Location

Smith

Posting date 10/30/2026

Closing date 11/11/2026

Proposed Hire Date

Proposed Hire Date 12/01/2026

Contact Information

Special Notes to Applicants

This posting will be used to fill one remaining position: 004517 ( 001828 is filled).
This position is being reopened to attract a larger candidate pool. If you have already applied for this position, you do not need to reapply as your application is still valid.
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the
finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write ‘see resume’ on your application when completing the job duties section.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Mitratech Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?
(Open Ended Question)
* Do you have a bachelor’s degree in business administration or a related discipline, or an equivalent combination of education and experience? All degrees must be received from appropriately accredited institutions.
- Yes, at least a bachelor's degree in business administration or a related discipline.
- Yes, an associate's degree business administration or a related discipline and two years of related experience.
- Yes, a high school diploma/GED and four years of related work experience.
- No
* Do you have experience in accounts reconciliation, business processing, office management, or human resources? If so please explain your experience.
(Open Ended Question)
* Have you used systems such as 49er Mart, Concur, Banner Finance, or payment request forms? Please explain your experience.
(Open Ended Question)
* Do you have experience generating reports and creating spreadsheets in Excel and Google Sheets? Please explain your experience.
(Open Ended Question)
* Do you have professional experience with hiring and tracking hourly student wages? Please explain:
(Open Ended Question)