Administrative Assistant, Arts & Sciences

Asheville-Buncombe Technical Community College Foundation, Inc.

Asheville (NC)

On-site

USD 45,000 - 46,000

Full time

5 days ago

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Job summary

Asheville-Buncombe Technical Community College in Asheville, NC is seeking an Administrative Assistant for the Arts & Sciences division. The role involves building and maintaining course schedules, processing payroll requests for part-time instructors and staff, drafting adjunct agreements, and coordinating meetings and division communications.

The position requires an Associate degree and at least one year of administrative support experience; preferences include experience with Colleague,

Qualifications

Associate degree is required.
One year of full-time or equivalent work experience in an administrative support role performing administrative assistant duties.

Responsibilities

Inputs class schedules for academic departments, including cancelling courses, instructor changes, linking co-requisite courses, and notifying students of course changes.
Compiles and submits the payroll requests for part-time instructors, staff, and student workers.
Prepares faculty workload report for full-time and part-time faculty and writes adjunct agreements.
Prepares and follows up on work orders related to building maintenance and IT issues.
Uses a variety of software to facilitate the operation of the division including Microsoft Office, Colleague, E-Procurement, 25Live, PeopleAdmin, and School Dude.
Keeps up to date on all policies and procedures.
Schedules, books, and creates online meeting platforms, and records and distributes meeting minutes for biweekly Chair meetings and monthly Division meetings.
Maintains the division webpage.
Maintains and organizes breakroom, storage rooms, mailroom, bulletin boards, and common areas in the Elm and Sycamore buildings.
Handles E-procurement orders and reconciles charges.
Contributes to the College Vision, Mission, Values, and RISE statement.
Performs other duties as assigned.

Skills

Administrative support

Microsoft Office

Colleague software

Payroll processing

Spanish language

Education

Associate degree

Bachelor's degree

Tools

Colleague software

Microsoft Office Suite

Job description

Administrative Assistant, Arts & Sciences

Please see Special Instructions for more details.

Applicant Should:

1. Read the following before submitting the Application:

When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications within the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire:

If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.

Position Summary Information

Position Title

Position Title Administrative Assistant, Arts & Sciences

Position Type

Position Type Full Time Regular

Annual Schedule

Annual Schedule 12 months

Expected Work Schedule

Expected Work Schedule Standard

Anticipated Days

Anticipated Days Monday - Friday

Anticipated Hours

Anticipated Hours 8:00 a.m. - 5:00 p.m. with occasional overtime

Anticipated Hours per Week

Anticipated Hours per Week 40

Work Location

Job Description Summary

Performs administrative assistant support duties for the Arts & Sciences Division and the Dean of Arts & Sciences. This entails building, monitoring, and maintaining courses, writing adjunct contracts, maintaining classrooms, and payroll requests.

Duties

1. Inputs class schedules for academic departments, including cancelling courses, instructor changes, linking co-requisite courses, and notifying students of course changes.

2. Compiles and submits the payroll requests for part-time instructors, staff, and student workers.

3. Prepares faculty workload report for full-time and part-time faculty and writes adjunct agreements.

4. Prepares and follows up on work orders related to building maintenance and IT issues.

5. Uses a variety of software to facilitate the operation of the division including Microsoft Office, Colleague, E-Procurement, 25Live, PeopleAdmin, and School Dude.

6. Keeps up to date on all policies and procedures.

7. Schedules, books, and creates online meeting platforms, and records and distributes meeting minutes for biweekly Chair meetings and monthly Division meetings.

8. Maintains the division webpage.

9. Maintains and organizes breakroom, storage rooms, mailroom, bulletin boards, and common areas in the Elm and Sycamore buildings.

10. Handles E-procurement orders and reconciles charges.

11. Contributes to the College Vision, Mission, Values, and RISE statement.

12. Performs other duties as assigned.

Minimum Requirements (Applicant must meet all of the minimum requirements)

1. Associate degree

2. One year of full-time or equivalent work experience in an administrative support role performing administrative assistant duties.

Preferred Qualifications

1. Experience in an administrative support position related to Instructional Services in higher education.

2. Experience with Colleague software.

3. Experience in a high-volume office setting.

4. Microsoft Office Specialist Certification

5. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

Special Instructions to Applicants

Applicant Should:

1. Read the following before submitting the Application:

When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications within the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE : DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire:

If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE : FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.

Why Should I Work at A-B Tech?

A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959.

With four locations , the College service area includes Buncombe and Madison Counties. We are a family of approximately:

14,000 continuing education students
1,100 faculty & staff

We offer an array of programs to meet local workforce needs which culminate in:

30 diplomas
122 certificates

A-B Tech is indicative of the modern comprehensive community college – providing innovative educational programming and collaborative community development.

If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!

A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, and Support for Everyone.

This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!

A-B Tech is looking for:

A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.

Position Summary

Review Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration)

Review Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration) 11/12/2026

Start Date

Start Date 01/05/2027

Keep Open Until Filled Yes

Salary or Hourly Pay Range (Salary is Non-Negotiable)

Salary or Hourly Pay Range (Salary is Non-Negotiable) $44,532 - $45,540

Total Compensation

Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.

The total compensation for this position includes an 26.1% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.

Benefits Summary

Questions

A-B Tech’s Human Resources (HR) department is located on the main campus at the Sunnicrest House . This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home’s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am – 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu .

We look forward to welcoming you to our A-B Tech family!

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you learn of this employment opportunity?
- A-B Tech's Current Employee
- A-B Tech's Former Employee
- A-B Tech's Job Board
- A-B Tech's Job vacancy via e-mail
- A-B Tech's Website
- Family Member or friend
- Higher Ed Jobs
- Historically Hispanic Colleges and Universities
- Indeed
- Job Fair
- Mountain Xpress
- North Carolina Works
- North Carolina Community College System Job Board
- Other
- Western North Carolina (Human Resources Association)
- Please provide specific details, if Other website or Other was selected in the previous question. If not, enter N/A. You must select one option to move forward with your application.
Please provide specific details, if Other website or Other was selected in the previous question. If not, enter N/A. You must select one option to move forward with your application.
(Open Ended Question)
* Applicant, it is important that you read the “Special Instructions to the Applicants” to ensure you follow the required guidelines. If you do not, you run the risk that your application will be disqualified automatically. The Special Instructions to the Applicants is located on this job announcement. Did you read and understand the “Special Instructions to the Applicants” in its entirety?
- Yes
- No
* Before submitting your application, did you state clearly in your cover letter and application how you meet each minimum requirements and how you meet any of the preferred qualifications within the job announcement?
- Yes
- No
* If an unofficial transcript is required for this position, it must be attached to your application or otherwise your application will be disqualified. Did you upload the appropriate unofficial transcript to your application?
- Yes
- No
- Transcript is not required for this job
* Minimum 1: Do you have a minimum of an Associate degree?
- Yes
- No
* Minimum 2: Do you have one year of full-time or equivalent work experience in an administrative support role performing administrative assistant duties?
- Yes
- No
* Preferred 1: Do you have a Bachelor's degree?
- Yes
- No
* Preferred 2: Do you have experience in an administrative support position related to Instructional Services in higher education?
- Yes
- No
* Preferred 3: Do you have experience with Colleague software?
- Yes
- No
* Preferred 4: Do you have experience in a high-volume office setting?
- Yes
- No
* Preferred 5: Do you have a Microsoft Office Specialist Certification?
- Yes
- No
* Preferred 6: Are you proficient in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language?
- Yes
- No