Administrative Support Specialist

The University of North Carolina; Greensboro (NC); Hybrid; USD 46,000 - 47,000; Full time

Job summary

UNC Greensboro seeks an administrative support professional to assist the Dean's Office, Business Office, Office of Student Success, and Spartan Education Scholars Program. Responsibilities include budgeting, payments, travel reimbursements, event planning, and customer service.

The role requires handling personnel actions, maintaining records, and coordinating office activities in a fast-paced university environment.

Qualifications

• Experience with budgeting and financial processing.
• Ability to maintain records for multiple departments and programs.
• Strong communication and customer service skills.

Responsibilities

• Budgeting and financial management for departmental funds, processing payments and travel reimbursements.
• Maintain consistent operation and accurate records of student, faculty, and employee data.
• Communicate with faculty, staff, students and partners via email/phone/in person; prepare documents and reports.
• Coordinate events and ensure policy adherence for School of Education activities.
• Support overall department operations with other duties as assigned.

Skills

Financial management

Office administration

Customer service

Education

High school diploma or equivalent

Tools

Banner

Chrome River

Excel

Job description

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

The School of Education is committed to creating life-changing opportunities through education by providing transformative learning, leading innovation and discovery, engaging communities, and promoting equity and diversity.

Position Summary

This position, housed in the Dean’s Office, will provide support to several areas within the School of Education without administrative support. This position will offer support to School of Education’s Dean’s Office, Business Office, Office of Student Success, and Spartan Education Scholars Program. Other duties include initiating personnel actions, budgeting (including processing all payments and travel reimbursements), event planning, customer service, and other office activities.

Minimum Qualifications

• HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND ONE YEAR OF RELATED OFFICE EXPERIENCE ; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE .

Preferred Qualifications

• Previous professional experience with financial management (e.g., purchasing, A/R, data entry/reporting, and account reconciliation).
• Experience with software platforms including Banner, Chrome River, Excel and other Microsoft tools.
• Prior experience working in higher education or state/government operations will be considered favorably.

Recruitment Range

Recruitment Range $45,834 - $47,209

Org #-Department

Org #-Department Dean's Office - ED - 12001

Job Open Date

Job Open Date 08/24/2026

For Best Consideration Date

For Best Consideration Date 09/11/2026

Job Close Date

Open Until Filled Yes

FTE

FTE 1.000

Type of Appointment

Type of Appointment Permanent

If time-limited, please specify end date for appointment.

Number of Months per Year

Number of Months per Year 12

FLSA

FLSA Non-Exempt

Key Responsibilities

________________________________________________________________________________________________________________________

Percentage Of Time

Percentage Of Time 25%

Key Responsibility

Budgeting/Financial Management

• Maintain all aspects of departmental/program funds; maintain budgets for Other Than Personnel state funds, non-state discretionary funds, expend funds for all departmental business including travel expenses, operational expenses, recruiting and advertising costs, event/conference expenditures; maintain and reconcile PCard transactions; and initiate paperwork for student-related payment actions.

Percentage Of Time

Percentage Of Time 20%

Key Responsibility

Business and office administration/records management

• Maintain consistent operation of all departmental administrative business by following and implementing procedures that ensure accurate record-keeping of student, faculty, and employee data, departmental program data, and departmental financial data.

Percentage Of Time

Percentage Of Time 20%

Key Responsibility

Communication/Customer Service

Interact with faculty, staff, students, and business partners via email, telephone, and in person. Write and edit documents, forms, correspondence, explain policies and procedures; and report information as needed.

Percentage Of Time

Percentage Of Time 20%

Key Responsibility

Event Planning /organizing work

Coordinate School of Education and department-sponsored events. Ensure operational policies and procedures are followed.

Percentage Of Time

Percentage Of Time 15%

Key Responsibility

Other Duties

Supports the overall functioning of the Department by performing other duties as assigned.

ADA Checklist

R for Rare (0-30%), O for Occasional (30-60%), F for Frequent (60-90%), C for Constant (90-100%).

Physical Effort

Physical Effort Hand Movement-Repetitive Motions, Hand Movement-Grasping, Reading, Writing, Eye-hand coordination, Hearing, Talking, Standing, Sitting, Walking, Lifting-0-30 lbs.

Work Environment Inside

Required Documents

• Resume/CV
• Cover Letter
• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How many years of Administrative Support experience do you have?
  • Less than 1 year
  • 1 year
  • 2 years
  • 3 years or more
• * Please indicate how you learned of the vacant position for which you are applying:
  • UNCGjobsearch Website
  • Greensboro News & Record
  • Carolina Peacemaker
  • Other Newspaper
  • The Chronicle of Higher Education
  • Inside Higher Ed
  • Other Professional Journal
  • NCWorks.gov
  • UNC System Job Board
  • Other Online Job Board
  • Personal Networking
  • Other
• * If you selected "Other", please provide the name of the resource here.

  (Open Ended Question)

• * Are you eligible to work in the United States without sponsorship?
  • Yes
  • No
• * Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro?
  • Yes
  • No