Business Operations Associate

Level One Personnel, Inc.; Beltsville (MD); On-site; USD 39,000 - 50,000; Part time

Benefits offered by this job

Vision and dental insurance (day 1)

Health insurance (60 days)

STD (short-term disability)

LTD (long-term disability)

Critical illness insurance

Accident insurance

Life insurance

401k eligibility after 1 year

Job summary

Level One Personnel, Inc. is seeking a Business Operations Associate in Beltsville, MD to assist the executive team and manage accounting/administrative tasks on-site. You will work with the Co-CEO on priorities, draft communications, and help ensure initiatives move forward.

The role blends accounting duties with office operations, including processing invoices, updating accounting records, and reporting. A strong accounting background and Excel proficiency are essential.

Qualifications

• Minimum 5+ years of accounting experience.
• Strong Excel skills with pivot tables and VLOOKUP.
• Excellent written and verbal communication.
• Highly organized with ability to manage high volume of documents.
• Proficient with QuickBooks, Word, Excel and PDF tools.

Responsibilities

• Assist co-CEO with priorities and initiatives.
• Draft emails, proposals, and communications.
• Track projects and ensure follow-through.
• Coordinate across teams and meet deadlines.
• Handle confidential information with discretion.
• Support day-to-day office and administrative operations.
• Manage scheduling, documentation, and workflows.
• Identify inefficiencies and improve processes.
• Manage multi-entity transactions and invoices.
• Prepare accounting documents and reconcile accounts.
• Maintain and reconcile balance sheet and general ledger.
• Prepare financial reports from accounting data.

Skills

Excel

Communication

Organization

Multi-tasking

Interpersonal skills

Education

Associate or Bachelor’s degree in Accounting/Business

Tools

QuickBooks

Word

Excel

Adobe PDF

Job description

Job Title: Business Operations Associate

Hours: Monday-Friday, 40 hours per week

Location: Beltsville, MD (on-site)

Type of Hire: Temp, with potential to become permanent

Pay: $28-$36/hour, dependent on experience

Benefits:

Vision and dental insurance (day 1), Health insurance (60 days), options for STD, LTD, critical illness, accident, and life insurance. 401k eligibility after 1 year.

Description:

This role blends accounting and administrative responsibilities, and opportunity to explore HR opportunities as your role with the company progresses. You will serve as an on-site extension of executive leadership—helping manage priorities, drive execution, solve problems, and ensure important initiatives move forward. The ideal candidate will support the company in meeting its objectives and goals by performing a variety of data entry and administrative tasks in the Accounting/Finance department. This includes processing invoices, transactions, expenses as well as updating our accounting database.

Responsibilities:

• Work directly with the Co-CEO on priorities, communications, and ongoing initiatives
• Draft emails, proposals, and internal/external communications
• Track key projects and action items and help ensure follow-through
• Coordinate across teams and hold initiatives accountable to deadlines
• Handle sensitive and confidential information with discretion
• Support day-to-day office and administrative operations
• Manage scheduling, documentation, and business workflows
• Identify inefficiencies and proactively improve processes
• Manage multiple entity and intercompany transactions
• Prepare and maintain accounting documents, records, and files
• Maintain accounts by verifying, allocating, and posting transactions
• Review chart of accounts for relevance and accuracy
• Balance accounts by reconciling entries
• Reconcile balance sheet accounts
• Balance general ledger by reconciling entries
• Maintain historical records by filing documents
• Prepare financial reports by collecting, analyzing, and summarizing account information
• Prepare and keep track of multiple types of practitioner and corporate invoices
• Manage bill payments for various accounts
• Manage customer payments
• Comply with federal, state, and local legal requirements and advise on necessary actions

Education and Experience Requirements:

• Minimum of 5+ years of accounting experience
• Excellent communication skills; written and verbal.
• Excellent Excel skills (ie. pivot tables, vlookup)
• Strong organizational skills to manage a high volume of documents.
• Work well in a team, under pressure, and be able to multi-task.
• Must be Computer Savvy: required to have skills with QuickBooks, Word, Excel, Adobe PDF, web navigation, apps, and troubleshooting.
• Excellent interpersonal skills required, including the ability to communicate in a professional manner, and maintain positive working relationships with co-workers and customers.
• Associate or Bachelor’s degree in Accounting, Business, or a related field strongly preferred

Level One Personnel is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law.