Business Office Payroll Benefits Coordinator

MediLodge; Kalamazoo (MI); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision insurance

401K retirement plan

HSA & FSA options

Tuition reimbursement

Unlimited referral bonuses

Job summary

MediLodge Kalamazoo seeks a Payroll Benefits Coordinator to manage payroll and benefit administration for our long-term care facility. You’ll ensure accurate payroll processing, maintain compliant HR records, and support residents and staff with benefit programs.

You will supervise the business office team, coordinate with the Central Billing Office, and help uphold patient billing integrity while supporting a respectful, resident-centered workplace.

Qualifications

• High school diploma or equivalent; accounting/business coursework preferred.
• Two years’ payroll or HR experience required.
• Experience with PCC billing and RFMS is a plus.

Responsibilities

• Process payroll per federal/state/facility guidelines.
• Maintain accurate pay data, monitor pay programs, and merit increases.
• Supervise Business Office staff and collaborate with Central Billing Office.

Skills

Payroll expertise

HR coordination

Confidentiality

Effective communication

Education

High school diploma

Accounting or business courses preferred

Tools

PCC billing

RFMS

Excel

PowerPoint

Word

Job description

Payroll, Human Resources, and Long-term Care Experience Preferred

Facility: MediLodge of Kalamazoo

We invite you to apply and be part of a team that truly values your contribution. We offer competitive wages and are committed to fostering a workplace where growth, teamwork, and patient-centered care are at the forefront. At the end of each day, knowing that you’ve made a meaningful impact in the lives of our residents will be your greatest reward.

Why MediLodge?

• Michigan’s Largest Provider of long-term care skilled nursing and short-term rehabilitation services.
• Employee Focus: We foster a positive culture where employees feel valued, trusted, and have opportunities for growth.
• Employee Recognition: Regular acknowledgement and celebration of individual and team achievements.
• Career Development: Opportunities for learning, training, and advancement to help you grow professionally.
• Michigan Award Winner: Recipient of the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association.

Key Benefit Package Options?

• Medical Benefits: Affordable medical insurance options through Anthem Blue Cross Blue Shield.
• Additional Healthcare Benefits: Dental, vision, and prescription drug insurance options via leading insurance providers.
• Flexible Pay Options: Get paid daily, weekly, or bi-weekly through UKG Wallet.
• Benefits Concierge: Internal company assistance in understanding and utilizing your benefit options.
• Pet Insurance: Three options available
• Education Assistance: Tuition reimbursement and student loan repayment options.
• Retirement Savings with 401K.
• HSA and FSA options
• Unlimited Referral Bonuses.

Start a rewarding and stable career with MediLodge today!

Summary

The Payroll Benefits Coordinator performs the payroll administration functions for a facility.

Qualifications

Education:

• High school diploma or equivalent, college level courses in accounting or business preferred.

Experience

• Two years’ experience in payroll or human resources.

Job Functions

• Process payroll in adherence with federal/state/facility/regional pay guidelines.
• Ensures that pay practices are documented, pay rates and programs are monitored and that merit increases are timely.
• Coordinates PIB (pay-in-lieu of benefits) process, including verifying that employees do not elect PIB when enrolled in any other benefit plans (excluding the retirement savings plans).
• Posts state and federal posters required by law in appropriate locations.
• Ensures that the HRIS contains correct employee information including; social security number, job title and FLSA status.
• Reviews employee time and attendance reports for accuracy and completeness, and makes corrections as necessary.
• Serves as a back up to the SDC to ensure WOTC compliance and backup to Human Resources Coordinator as needed.
• Performs other tasks as assigned.
• Supervises the Business Office staff, including the Receptionist, the Assistant BOM (if applicable) and any other staff in the Nursing center business office.
• This position works closely with the Administrator, Central Billing Office, Regional Business Office Manager and Regional Director of Operations.
• Responsible for the supervision, hiring and training of the business office staff.
• Responsible for all aspects of the resident trust accounting system, including security of patient funds.
• Oversees the patient billing system to ensure accuracy of census, patient account billing information, including coordination with other departments as necessary.
• Responsible for all patient related accounts receivable balances including Medicare, Medicaid, Insurance, Private and Other Payers to ensure timely billing and collections.
• Responsible for ensuring collections of balances due from residents while in the facility.
• Manages the Medicaid pending application and conversion process to ensure timely resolution.
• Responsible for month-end closing of billing system in accordance with company policy and timelines.
• Ensures patient bills and collection letters are processed accurately and timely.
• Communicates with Central Billing Office with additional billing information to clear claim edits and rejections.
• Coordinate responses to various audit requests.
• All other duties as assigned.

Knowledge/Skills/Abilities

• Knowledge of computerized payroll and bookkeeping systems.
• Ability to communicate effectively with residents and their family members, and at all levels of the organization.
• Skilled in the use of computers and the Microsoft Office suite of applications.
• Ability to be accurate, concise, and detail oriented.
• Ability to maintain confidentiality.
• Point Click Care (PCC) billing system experience preferred.
• National Data Care Resident Funds Management System (RFMS) experience preferred.
• Experience using Excel, Power point, and Word.
• Ability to read, analyze and interpret complex documents. Ability to respond effectively to sensitive inquiries and complain