Business Office Manager - Behavioral Health

Perimeter Healthcare; Jackson (TN); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading behavioral health provider is seeking a full-time Business Office Manager at their Jackson, Tennessee location. The role involves overseeing internal business processes, managing payroll, vendor contracts, and ensuring efficient operations to support the organization's financial health. Ideal candidates will have experience in healthcare administration and strong communication skills.

Qualifications

• Minimum 2 years in Healthcare Administration, Business, Finance, or related field.

Responsibilities

• Oversees accounts payable, employee payroll, vendor contracts, and record management.
• Completes employee payroll accurately and timely.
• Negotiates and manages vendor contracts for cost-effectiveness.

Skills

Communication

Education

Bachelor’s degree

Tools

Kronos

Microsoft Office

Job description

Perimeter Behavioral of Jackson has a great opportunity for a full-time Business Office Manager. We are seeking individuals committed to improving our patients' lives through a patient-centered, collaborative approach to providing high-quality care.

Perimeter Behavioral Hospital of Jackson, located in Jackson, Tennessee, is a psychiatric children’s hospital offering inpatient programs for children and adolescents. We are dedicated to providing hope and transforming the lives of children in our community. If you wish to join our professional team, please apply today.

The Business Office Manager oversees internal business processes, including accounts payable, employee payroll, vendor contracts, and record management. This role contributes to the organization’s financial health by managing daily operations, ensuring target dates are met, and maintaining efficient processes.

The responsibilities of the Business Office Manager include:

1. Completing employee payroll accurately and timely, including reconciliation of hours, verification of timesheets, bonuses, and resolving pay discrepancies. Communicating with staff and/or corporate office regarding payroll issues.
2. Compiling, tracking, and submitting AR invoices for vendor purchases and services, ensuring accuracy and timeliness.
3. Negotiating and managing vendor contracts to maintain cost-effectiveness and quality.
4. Establishing par levels for office supplies and ensuring supplies are ordered and available for staff use.
5. Managing purchase-order requests and tracking invoices to ensure delivery of items.
6. Collaborating with the CEO to draft Capital Expense (Capex) requests when needed.
7. Reconciliating month-end operating reports.
8. Leading and optimizing office processes to enhance efficiency and productivity.
9. Supporting the Executive Team in tracking budgeted expenses and completing mid-month expense projections.
10. Assisting departments with resolving Kronos issues, missed punches, overtime reports, and FTE management.
11. Responding to employee questions regarding payroll, time off, or Kronos access.
12. Supporting department heads with questions related to budgets, check requests, and policies.
13. Processing check requests, managing petty cash and credit card receipts.
14. Verifying benefits and eligibility on admission, preparing admission folders, collecting co-pays/deductibles, establishing payment plans, coordinating with review and discharge planning, providing patient benefit info, and managing financial arrangements with collections.

Qualifications:

• Minimum 2 years in Healthcare Administration, Business, Finance, or related field; Bachelor’s degree preferred.
• Experience with Kronos and proficiency in Microsoft Office preferred.
• Notary Public or eligibility to become one within the first year of employment.
• Excellent communication skills.

To learn more about the company, visit our website.

Perimeter Healthcare is a leading behavioral health provider for children, adolescents, adults, and seniors. We deliver hope through comprehensive treatment programs across several states and care settings. Our team ensures patients receive the care they need. We value Compassion, Accountability, Respect, and Empowerment.

EEO Statement:

We are committed to diversity and inclusion, providing equal opportunities to all applicants and employees regardless of race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, disability, veteran status, or other protected characteristics under law.