Business office manager

Mosaic Management; Corvallis (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Mosaic Management is seeking a Business Office Manager to oversee financial operations and payroll for residents and staff. This role emphasizes accuracy, compliance, and strong communication within a collaborative team.

The position requires managing accounts payable/receivable, Medicaid payments, and onboarding new hires into Paycor, with training on payroll and HR processes as part of daily responsibilities.

Qualifications

• Proficiency with Microsoft Office and payroll/accounting software.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Knowledge of state regulations related to assisted living operations preferred.

Responsibilities

• Financial management.
• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.
• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.
• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.
• Track Medicaid payments and resolve discrepancies with case managers when needed.
• Processes documents for corporate accounting under direct supervision of Executive Director.
• Payroll & HR Support: balance bi-weekly payroll and ensure compliance with wage, tax, and benefits requirements.
• Onboard new hires into the payroll system and provide training on Paycor.
• Maintain employee records and assist with training compliance and documentation.

Skills

Microsoft Office proficiency

Payroll software familiarity

Strong organizational skills

Excellent communication skills

Independent work capability

Tools

Paycor

Job description

Business Office Manager

We are committed to fostering a supportive, collaborative community where team members bring professionalism, compassion, and integrity to every interaction.

Key Responsibilities

• Financial Management


• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.


• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.


• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.


• Track Medicaid payments and resolve discrepancies with case managers when needed.


• Processes documents for corporate accounting under direct supervision of Executive Director.


• Payroll & HR Support


• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.


• Onboard new hires into the payroll system and provide training on Paycor.


• Maintain employee records and assist with training compliance and documentation.

Qualifications & Skills

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.


• Strong organizational skills with high attention to detail and accuracy.


• Excellent communication and interpersonal skills.


• Ability to manage multiple priorities, meet deadlines, and work independently.


• Knowledge of state regulations related to assisted living operations preferred.

Benefits

• Health Insurance


• Dental Insurance


• Vision Insurance


• Disability Insurance


• Employee Assistance Program


• 401(k)


• Life Insurance


• Paid Time Off