Assistant Business Office Manager

LiveWell; Lancaster (Lancaster County); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Competitive wages

Health Insurance

PTO & Holidays

401k Plan

Training programs

Recognition programs

Job summary

LiveWell is seeking an organized office assistant to support the office manager with day-to-day tasks and to help ensure smooth operations in the billing and administrative areas.

You will coordinate accounts receivable/payable, submit billings to payers, and maintain resident financial files. Strong communication and multitasking are essential to handle inquiries and maintain accurate records.

Qualifications

• At least 1 year of relevant work experience in a similar position.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office and other relevant software programs.

Responsibilities

• Coordinating and managing business office functions, including accounts receivable, accounts payable, and customer service.
• Reports to the Business Office Manager.
• Ensure timely and accurate submission of billings to appropriate reimbursement agencies and private payers.
• Set up and maintain financial files for residents: billing, admission papers, state and Medicare reimbursement documents; coordinate and collect accounts receivable and past-due accounts.
• Review payment policies and procedures with new admissions and their responsible parties.
• Complete receipt records, post deposits, run cash receipts batch listings, research/prepare/post adjustments, call in deposits and enter census.
• Administer and reconcile resident trust accounts and petty cash.
• Answer family inquiries regarding billing for services.
• Develop and maintain relationships with employees, residents, visitors, vendors, and the corporate office.

Skills

Communication

Organization

Time management

Multitasking

Teamwork

Tools

Microsoft Office

Job description

This individual will be responsible for supporting the office manager in their day-to-day tasks, ensuring the smooth operation of the office.

Job Description

• Coordinating and managing business office functions, including accounts receivable, accounts payable, and customer service
• Reports to the Business Office Manager
• Ensure timely and accurate submission of billings to appropriate reimbursement agencies and private payers.
• Set up and maintain financial files for residents: billing, admission papers, state and Medicare reimbursement documents; coordinate and collect accounts receivable and past-due accounts
• Review payment policies and procedures with new admissions and their responsible parties
• Complete receipt records, post deposits, run cash receipts batch listings, research/prepare/post adjustments, call in deposits and enter census,
• Administer and reconcile resident trust accounts and petty cash
• Answer family inquiries regarding billing for services
• Develop and maintain relationships with employees, residents, visitors, vendors, and the corporate office.

Qualifications

• At least 1 year of relevant work experience in a similar position.

• Excellent communication and interpersonal skills.

• Strong organizational and time management abilities.

• Proficiency in Microsoft Office and other relevant software programs.

Job Requirements

• Ability to work independently and as part of a team.

• Flexibility to work outside of regular business hours as needed.

• Ability to multitask and prioritize tasks effectively.

• Strong problem-solving and decision-making skills.

• Ability to handle confidential information in a professional manner.

Life is about choices! Why choose to work at our Center?

• Competitive wages

• Health & Dental & Vision Insurance

• Paid Time Off (PTO) & Paid Holidays

• 401k Plan

• Continuous professional and clinical training

• Awards and recognition programs