Business office manager

Mosaic-Management,-Inc; Corvallis (OR); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Mosaic-Management, Inc is seeking a Business Office Manager to oversee financial operations for our Oregon properties. The role includes accounts payable/receivable, payroll support, and regulatory compliance, with collaboration across administration and case management teams.

The ideal candidate will have strong Microsoft Office skills, experience with payroll/accounting software, and excellent organizational abilities to manage multiple tasks efficiently while maintaining accuracy and

Qualifications

• Proficiency with Microsoft Office (Excel/Word/Outlook).
• Familiarity with payroll and accounting software.
• Strong organization and attention to detail required.
• Excellent verbal and written communication abilities.

Responsibilities

• Oversee financial management and reporting for the property portfolio.
• Process accounts payable and ensure timely payments.
• Manage accounts receivable, billing, refunds, and resident balances.
• Maintain resident funds and prepare monthly financial reports.
• Track Medicaid payments and coordinate with case managers as needed.
• Assist with documents for corporate accounting under supervision.
• Support payroll processing and HR tasks; onboard new hires and train staff.
• Maintain employee records and assist with training compliance.

Skills

Office software

Payroll software

Organizational skills

Communication skills

Independent working

Job description

Business Office Manager

We are committed to fostering a supportive, collaborative community where team members bring professionalism, compassion, and integrity to every interaction.

Key Responsibilities

• Financial Management


• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.


• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.


• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.


• Track Medicaid payments and resolve discrepancies with case managers when needed.


• Processes documents for corporate accounting under direct supervision of Executive Director.


• Payroll & HR Support


• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.


• Onboard new hires into the payroll system and provide training on Paycor.


• Maintain employee records and assist with training compliance and documentation.

Qualifications & Skills

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.


• Strong organizational skills with high attention to detail and accuracy.


• Excellent communication and interpersonal skills.


• Ability to manage multiple priorities, meet deadlines, and work independently.


• Knowledge of state regulations related to assisted living operations preferred.

Benefits

• Health Insurance


• Dental Insurance


• Vision Insurance


• Disability Insurance


• Employee Assistance Program


• 401(k)


• Life Insurance


• Paid Time Off