Business office manager

Mosaicms; Corvallis (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Mosaicms is seeking a capable Business Office Manager to oversee financial operations for our assisted living program in Corvallis, Oregon. This role ensures accurate processing of accounts payable, accounts receivable, and payroll while maintaining resident funds and regulatory compliance.

The successful candidate will coordinate with case managers, track Medicaid payments, and support corporate accounting under supervision.

Qualifications

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Knowledge of state regulations related to assisted living operations preferred.

Responsibilities

• Financial Management
• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.
• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.
• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.
• Track Medicaid payments and resolve discrepancies with case managers when needed.
• Processes documents for corporate accounting under direct supervision of Executive Director.
• Payroll & HR Support
• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.
• Onboard new hires into the payroll system and provide training on Paycor.
• Maintain employee records and assist with training compliance and documentation.

Skills

Microsoft Office

Payroll management

Accounting

Detail oriented

Communication

Tools

Paycor

Job description

Business Office Manager

We are committed to fostering a supportive, collaborative community where team members bring professionalism, compassion, and integrity to every interaction.

Key Responsibilities

• Financial Management


• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.


• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.


• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.


• Track Medicaid payments and resolve discrepancies with case managers when needed.


• Processes documents for corporate accounting under direct supervision of Executive Director.


• Payroll & HR Support


• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.


• Onboard new hires into the payroll system and provide training on Paycor.


• Maintain employee records and assist with training compliance and documentation.

Qualifications & Skills

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.


• Strong organizational skills with high attention to detail and accuracy.


• Excellent communication and interpersonal skills.


• Ability to manage multiple priorities, meet deadlines, and work independently.


• Knowledge of state regulations related to assisted living operations preferred.

Benefits

• Health Insurance


• Dental Insurance


• Vision Insurance


• Disability Insurance


• Employee Assistance Program


• 401(k)


• Life Insurance


• Paid Time Off