Business Office Manager

Mosaic Management; Happy Valley (OR); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Mosaic Management is seeking a Business Office Manager to oversee financial operations for resident services in Oregon. This role focuses on accounts payable/receivable, payroll processing, and HR support, reporting to the Executive Director.

The ideal candidate will have strong organizational skills, experience with payroll/accounting software, and the ability to work independently while ensuring compliance with relevant regulations.

Qualifications

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Knowledge of state regulations related to assisted living operations preferred.

Responsibilities

• Financial Management
• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.
• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.
• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.
• Track Medicaid payments and resolve discrepancies with case managers when needed.
• Processes documents for corporate accounting under direct supervision of Executive Director.
• Payroll & HR Support
• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.
• Onboard new hires into the payroll system and provide training on Paycor.
• Maintain employee records and assist with training compliance and documentation.

Skills

Organizational skills

Communication

Prioritization & independence

Tools

Microsoft Office

Payroll/accounting software

Job description

Business Office Manager

We are committed to fostering a supportive, collaborative community where team members bring professionalism, compassion, and integrity to every interaction.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off

Key Responsibilities

• Financial Management
• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.
• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.
• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.
• Track Medicaid payments and resolve discrepancies with case managers when needed.
• Processes documents for corporate accounting under direct supervision of Executive Director.
• Payroll & HR Support
• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.
• Onboard new hires into the payroll system and provide training on Paycor.
• Maintain employee records and assist with training compliance and documentation.

Qualifications & Skills

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Knowledge of state regulations related to assisted living operations preferred.