Business Office Manager

Metcalfe Nursing and Rehab; Edmonton (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

Metcalfe Nursing and Rehab is seeking a qualified Business Office Manager to oversee the billing process, AR/AP, and financial records in a healthcare setting. The role requires strong knowledge of Medicare/Medicaid billing and interdepartmental collaboration to ensure accurate invoicing and timely reimbursements.

The position involves coordinating with department heads, reconciling accounts, producing financial reports, and maintaining resident trust ledgers in compliance with regulations.

Qualifications

• Bachelor's Degree preferred; or equivalent combination of education and experience.
• Minimum of 2 years College required with emphasis on accounting and business.
• 3 years business office experience in a healthcare setting preferred.
• Knowledge of bookkeeping or accounting principals, Medicare/Medicaid and third-party billing.

Responsibilities

• Manage, oversee, and complete the billing process in line with policy and standards.
• Oversee business office functions: records, accounting, billing, AR/AP, inventory and supply.
• Direct billing functions and invoicing; ensure reimbursement from payers in compliance with standards.
• Ensure timely and accurate payment of all bills.
• Monitor reimbursable services and census-related income.
• Manage petty cash/credit cards and related records.
• Consult with department heads to resolve accounting errors and reconcile accounts.
• Provide financial reports to Administrator upon request.

Skills

Billing management

AR management

AP management

Reconciliations

Financial reporting

Interdepartmental collaboration

Education

Bachelor's degree or equivalent

2 years college with accounting emphasis

Job description

Same day pay available

POSITION PURPOSE: .

The Business Office Manager maintains complete and systematic records of the financial transactions and a variety of other business office duties.

ESSENTIAL FUNCTIONS OF POSITION:

• Responsible for management, oversight, and completion of billing process consistent with company policie, procedures and standards.

• Manages and oversees business office functions in records, accounting, billing, accounts payable, and accounts receivable, inventory and supply management.

• Directs billing functions, including accurate invoicing of all client services. Ensures reimbursement from governmental payers, insurance companies, client's or client representatives in compliance with company standards.

• Ensures all bills are paid in timely and accurate manner.

• Monitors services provided will be reimbursable(monitors tile levels, applied incomes, etc)

• Manages Petty cash/credit cards

• Consults with all department heads to resolve errors in accounts.

• reconciles accounts and provides financial reports to Administrator upon request.

• Tracks Census, census summary report, and obtains 24 hour nursing report from charge nurse.

• Interacts with the general public, visitors, families, and residents

• May act in an administrative capacity if designated by the Administrator.

• Receives and receipts payments in an accurate and timely manner. records the details of financial transactions in appropriate journals and ledgers. Summarizes and Balances entries recording on individual journals and ledgers.

• Receipts, posts, and maintains accurate individual resident trust ledgers to meet Federal and State regulations. Reconciles to bank statements

• Maximizes office productivity through proficient use of appropriate software applications.

• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of personnel and resident financial records.

• Understands and adheres to the guidelines of "Resident Rights"

• Performs additional duties as assigned

EDUCATION / REQUIREMENTS:

Bachelor's Degree preferred; or equivalent combination if education and experience. A minimum of 2 years college required with emphasis on accounting and business. Must have 3 years business office experience. Must have a working knowledge of bookkeeping or accounting principals, preferably in a healthcare setting to include Medicare, Medicaid, and third party Billing.