Business Office Manager

Gulfside Health & Rehab; Clearwater (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Gulfside Health & Rehab in Florida is seeking a skilled billing specialist to manage admissions statistics, monthly billings, and insurance claims for residents.

You will oversee accounts receivable, coordinate with a billing company, ensure compliance with state and federal regulations, and supervise the business office staff. The role involves accurate cash handling, trust fund reconciliation, and supporting patient admission discussions.

Responsibilities

• Prepare and submit reports on a timely basis as required and directed by the Administrator, the company and governmental agencies.
• Accumulate and maintain vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
• Prepare and submit monthly resident billings for services provided.
• Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments in coordination with outside billing company.
• Monitor and manage the accounts receivable collection process in coordination with outside billing company.
• Pursue past due accounts persistently and maintain proper back-up documentation.
• Obtain and submit all required documentation to bill third party payers as per program/company guidelines.
• Maintain financial records including any cash receipts, cash disbursements, accounts receivable, accounts payable, payroll journal, as directed.
• Attend department head meetings, seminars, and workshops, when approved, to assure current knowledge of State and Federal laws and regulations pertaining to bookkeeping functions.
• Responsible for reconciling all facility cash and accounts.
• Verify that resident trust is accurately recorded.
• Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Reconcile petty cash for patient trust fund daily.
• Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission.
• Supervise and oversee other business office clerical staff, as assigned.
• Other special projects and duties, as assigned

Job description

• Prepare and submit reports on a timely basis as required and directed by the Administrator, the company and governmental agencies.

• Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.

• Prepare and submit monthly resident billings for services provided.

• Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments in coordination with outside billing company.

• Monitor and manage the accounts receivable collection process in coordination with outside billing company.

• Pursue past due accounts persistently and maintain proper back-up documentation.

• Obtain and submit all required documentation to bill third party payers as per program/company guidelines.

• Maintain financial records including any cash receipts, cash disbursements, accounts receivable, accounts payable, payroll journal, as directed.

• Attend department head meetings, seminars, and workshops, when approved, to assure current knowledge of State and Federal laws and regulations pertaining to bookkeeping functions.

• Responsible for reconciling all facility cash and accounts.

• Verify that resident trust is accurately recorded.

• Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Reconcile petty cash for patient trust fund daily.

• Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission.

• Supervise and oversee other business office clerical staff, as assigned.

Other special projects and duties, as assigned