Business Office Manager

CHR Consulting Services, Inc.; Bellefonte (Centre County); On-site; USD 45,000 - 75,000; Full time

Job summary

Meadow View Nursing Center is seeking a Business Office Manager / Medicaid Specialist with long term care experience. The role oversees financial operations with emphasis on Medicaid, Medicare, and insurance billing, ensuring accurate resident account management and proper eligibility documentation.

The position also handles timely completion of billing, accounts receivable, and office functions in line with regulatory standards. Strong communication and organizational skills are essential.

Qualifications

• Experience in long term care / skilled nursing facility billing and finance.
• Strong knowledge of Medicaid, Medicare, and third-party insurance billing.

Responsibilities

• Oversee reconciliation of Resident Trust Account and support trust clerk.
• Process quarterly PA Assessment day reports and payments.
• Bill MA claims and manage MA changes; ensure timely billing and accuracy.
• Close monthly business office following facility policy and procedures.

Job description

Meadow View Nursing Center is seeking a Business Office Manager / Medicaid Specialist with long term care / skilled nursing facility experience.

The Business Office Manager position is responsible for overseeing financial operations, including census and billing practices with a strong focus on Medicaid, Medicare, and insurance billing while monitoring financial reporting and trends. Provides guidance and support to ensure efficient billing practices, accurate resident account management and proper Medicaid eligibility and documentation.

The position is also responsible for accurate and timely completion of all billing, accounts receivable, admission and office functions in accordance with established procedures and regulatory standards.

Specific responsibilities of the position include, but are not limited to, the following:

• Completes reconciliation of the Resident Trust Account with Resident Trust Clerk.
• Provides backup in completion of pay or changes and updates
• Processes the quarterly PA Assessment day report and payments.
• Bills all MA claims and enters all MA changes.
• Completes the monthly business office closing procedures per facility policy and procedure.
• Provides support in collections process
• Completes the monthly Over $10K report and other reports as requested.
• Provides backup for reconciliation of the daily census.
• Provides assistance in data gathering for the annual Cost Reports.
• Maintain a safe work environment and exhibit safe work practices in accordance with Facility policies and procedures, including infection control techniques to prevent the spread of communicable diseases.
• Maintains knowledge of federal, state, and local laws and regulations, as well as adheres to, upholds, and enforces all facility policies and procedures.
• Attends all department meetings and/or educational programs as scheduled.
• Performs additional functions or duties, as assigned by the supervisor.

• Requires a team player with excellent customer service and a passion for helping residents and families navigate the financial side of short-term rehab and long-term care.
• Previous experience in long term care/ skilled nursing facility business office preferred.
• Strong knowledge and willingness to learn about Medicare, Medicaid, and third-party insurance billing.
• Understanding of financial reporting and regulatory compliance in healthcare.
• Excellent communication and organizational skills.