Business Office Manager

Apploi; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Apploi is seeking a Business Office Manager to lead the center's business office, ensuring accurate financial records and compliance with state, federal, and company guidelines. You will supervise billing, AR, and related staff to meet cash expectations and maintain data confidentiality.

The role requires knowledge of Medicare/Medicaid, strong computer skills, and the ability to work weekends or after hours as needed. Prior long-term care experience is preferred.

Qualifications

• Minimum two (2) years of college in a related field or minimum five (5) years of related administrative experience.
• Knowledge of Medicare, Medicaid, and other third-party payers.
• Must be capable of maintaining regular attendance and able to work weekends/after hours as needed.
• Advanced computer knowledge related to accounts receivable.

Responsibilities

• Oversees private billing, accounts receivable, and collection activities.
• Organizes, evaluates, and monitors business office operations and personnel.
• Ensures integrity and confidentiality of resident financial data.
• Oversees month end close activities related to ancillaries and private billing statements.
• Interacts with patients/families to define billing requirements and ensure prompt payment.
• Maintains records of all collection attempts and transmits deposits as required.

Skills

Accounts Receivable

Microsoft Office

Education

Two years college or 5 years admin exp

Job description

SUMMARY:

The Business Office Manager will be responsible for leading, directing, and supervising the overall business office operation of the center in accordance with state, federal, and company guidelines so as to maintain accurate and timely financial records in achieving the center’s business objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversees private billing, accounts receivable, and collection activities in the center.
• Organizes, evaluates, and monitors business office operations and assigned personnel in accordance with established standards of practice.
• Ensures integrity and confidentiality of all resident financial data.
• Oversees month end close activities related to ancillaries and submission of all private billing statements. Ensures that all center standards of practice relating to private billing are adhered to.
• Ensures that billing set up is accurate and cash expectations are met.
• Interacts with patients/families to define billing requirements and ensures prompt payment.
• Oversees all census activities including daily, weekly and monthly balancing with admission departments.
• Produces reports for analysis purposes as needed.
• Resident trust fund management and resident petty cash reconciliation.
• Verifying all patients have a viable payer source for the duration of their stay.
• Working closely with Medicaid Liaison to collect patient information for Medicaid applications.
• Works with residents, families, guarantors, and third-party payers regarding billing questions, payment arrangements, and account resolution.
• Request and manage Medicaid authorizations as needed
• Attend all facility required meetings
• Keeping clear communication with Administrators and Corporate staff
• Transmitting bank deposits, facility and resident petty cash, and visiting banks, Social Security Offices or other financial institutions.
• Maintain records and notes of all collection attempts

Qualifications:

• Minimum two (2) years of college in a related field or minimum five (5) years of related

administrative experience in lieu of education. Previous long term care experience.

Knowledge of Medicare, Medicaid, and other third-party payers.

Must be capable of maintaining regular attendance as required.

Must be able to work weekend and after hours as needed.

Advanced computer knowledge and experience relative to accounts receivable

PHYSICAL DEMANDS AND ENVIRONMENT:

• Frequent sitting, standing, walking, bending, reaching, lifting, grasping, pushing, and pulling during work activities.
• Ability to operate office equipment, computers, calculators, copiers, and related business machines.
• Ability to communicate effectively verbally and in writing.
• May be subject to interruptions, multiple priorities, and stressful situations.
• May be required to work beyond normal business hours, weekends, or during emergency disaster situations.
• May be exposed to infectious diseases, odors, bodily fluids, and other conditions common in healthcare environments.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

OTHER REQUIREMENTS:

• Understand, comply with, and promote rules regarding resident’s rights.
• Maintain an orderly, confidential, and safe work environment; in addition, to HIPPA guidelines.
• Practice universal precautions at all times.
• Adhere to all company and departmental policies and procedures.
• Perform other duties as assigned.
• Proficient with Microsoft Office