Business Office Manager

Phoenixsrliving; Beaufort (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

The Retreat at Lady's Island is seeking a Business Office Manager to join our team. This role reports directly to the Executive Director and oversees payroll, HR administration, and financial processes to support community operations.

You will implement and monitor office policies, manage staff performance, and ensure efficient administrative and financial systems. Strong organizational and leadership skills are essential to success.

Qualifications

• 1 year related experience is preferred.
• Experience in payroll, HR administration, budgeting and office procedures.
• Ability to monitor and improve office processes and controls.

Responsibilities

• Maintains office services by organizing operations and procedures; preparing payroll; handling correspondence; filing systems; approving supply requisitions; assigning clerical tasks.
• Defines procedures for retention, protection, retrieval, transfer, and disposal of records.
• Plans and implements office systems, layouts, and equipment procurement for efficiency.
• Establishes standards and procedures; measures results against standards; makes adjustments as needed.
• Schedules and assigns employees; monitors work results and follows up.
• Manages recruitment, selection, orientation, and training of associates.
• Coaches, counsels, and disciplines staff; plans, monitors, and appraises performance.
• Maintains professional knowledge via workshops and publications; builds networks.
• Achieves financial objectives by managing budgets and analyzing variances; initiates corrective actions.
• Contributes to team efforts by delivering related results as needed.

Skills

Supply Management

Informing Others

Tracking/Analyzing Budget Expenses

Delegation

Staffing

Managing Processes

Multi tasking

Supervision

Developing Standards

Promoting Process Improvement

Inventory Control

Reporting Skills

Education

Associate/Bachelor degree preferred

Job description

Description

The Retreat at Lady's Island

is seeking a Business Office Manager to join their team!

The Business Office Manager reports directly to Executive Director.

Purpose

Business Office | Administrative

Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes -Key Controls Technical / Professional Knowledge of Quality Assurance.

PRINCIPLE DUTIES AND RESPONSIBILITIES

Business Office | Administrative

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Maintains office staff by managing the recruitment, selection, orientation, and training of associates.

Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.

Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.

Contributes to team effort by accomplishing related results as needed.

Requirements

Skills/Qualifications:

Business Office | Administrative

1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

PHYSICAL REQUIREMENTS

In an 8 hour workday, associate may stand / walk:

Hours at one time: 0 - 2

Total hours/ day: 4 - 6

In an 8 hour workday, associate may sit:

Hours at one time: 0 - 4

Total hours/ day: 4 - 6

In an 8 hour workday, associate may drive:

30-60 minutes, 1 - 2 times a week

Associate will support / assist: (Maximum lbs)

Frequency: 50 lbs

Occasionally: 150 lbs

Associate will lift / carry (Maximum lbs)

Frequency: 40 lbs

Occasionally: 70 lbs

Height of lift: 3 - 4 feet

Distance of carry: 30 yards

Associate will use hands for repetitive:

Simple grasping, pushing, and pulling, fine manipulation

Associate should be able to:

Bend: Occasionally

Squat: Occasionally

Kneel: Occasionally

Climb: Occasionally

Reach: Occasionally, 3 feet