Business Office Manager

Phoenix Senior Living; South Carolina; On-site; USD 55,000 - 75,000; Full time

Job summary

The Retreat at Lady's Island seeks a Business Office Manager to oversee administrative operations, payroll, HR administration and financial controls. The role reports to the Executive Director and guides office staff to maintain efficient systems and high service standards.

Requirements include 1 year of related experience with a preferred Associate or Bachelor’s degree. Strong multi-tasking, delegation and budgeting skills are essential to success in this on-site role at our South Carolina

Qualifications

• Office administration and administrative support
• Experience with payroll and HR administration
• Ability to manage budget expenses and controls
• Strong communication and leadership for staff
• Knowledge of procedures, records retention, and compliance

Responsibilities

• Maintains office operations by organizing procedures; processing payroll and records.
• Defines retention and disposal procedures for records.
• Improves office efficiency through systems, layouts and equipment planning.
• Implements policies, standards, and monitors results.
• Schedules staff and ensures work results.
• Manages recruitment, onboarding and training of associates.
• Coaches and evaluates staff performance.
• Keeps professional knowledge up-to-date via workshops and publications.
• Manages budget objectives and variance analysis; initiates corrective actions.
• Contributes to team goals and related results as needed.

Skills

Budget tracking

Staffing

Process improvement

Inventory control

Reporting

Multi-tasking

Delegation

Supervision

Standards development

Informing others

Education

Bachelor's degree preferred

Associate degree preferred

Job description

The Retreat at Lady's Island

is seeking a Business Office Manager to join their team!

The Business Office Manager reports directly to Executive Director.

Purpose

• Business Office | Administrative
• Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes –Key Controls Technical / Professional Knowledge of Quality Assurance.

Principal Duties And Responsibilities

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains office staff by managing the recruitment, selection, orientation, and training of associates.
• Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
• Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

Requirements

• Skills/Qualifications: Business Office | Administrative 1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

Physical Requirements

• In an 8 hour workday, associate may stand / walk: Hours at one time: 0 - 2 Total hours/ day: 4 – 6
• In An 8 Hour Workday, Associate May Sit: Hours at one time: 0 - 4 Total hours/ day: 4 - 6
• In An 8 Hour Workday, Associate May Drive: 30-60 minutes, 1 - 2 times a week
• Associate will support / assist: (Maximum lbs) Frequency: 50 lbs Occasionally: 150 lbs
• Associate will lift / carry (Maximum lbs) Frequency: 40 lbs Occasionally: 70 lbs Height of lift: 3 – 4 feet Distance of carry: 30 yards
• Associate Will Use Hands For Repetitive Simple grasping, pushing, and pulling, fine manipulation
• Associate Should Be Able To Bend: Occasionally Squat: Occasionally Kneel: Occasionally Climb: Occasionally Reach: Occasionally, 3 feet