Business Office Manager

Phoenixsrliving; Mayfield (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

The Bungalows at Mayfield is seeking a Business Office Manager to join our team in Mayfield, KY. The role reports to the Executive Director and focuses on coordinating office operations, payroll, HR administration, and financial processes to ensure smooth community operations.

The ideal candidate has at least 1 year of related experience and an associate or bachelor degree. Strong skills in budgeting, staffing, and process improvement are important for success, as is the ability to multi-task

Qualifications

• 1 year related experience required.
• Associate or Bachelor degree preferred.
• Strong budgeting, staffing and process improvement skills.

Responsibilities

• Organizes office operations and procedures, prepares payroll, and manages correspondence.
• Implements filing systems and reviews supply requisitions.
• Assigns and monitors clerical functions to staff.
• Defines procedures for retention, protection, retrieval, transfer, and disposal of records.
• Plans office layouts and procures equipment to maintain efficiency.
• Establishes policies, measures results, and adjusts as needed.
• Schedules and assigns employees; follows up on work results.
• Oversees recruitment, orientation, and training of associates.
• Coaches and counsels staff; plans and appraises performance.
• Maintains professional knowledge through training and publications.
• Helps achieve financial objectives by managing budgets and variances.
• Contributes to team goals by delivering related results.

Skills

Supply Management

Informing Others

Budget Tracking

Delegation

Staffing

Process Management

Multi-tasking

Supervision

Standards Development

Process Improvement

Inventory Control

Reporting

Education

Associate degree

Bachelor's degree

Job description

Description

The Bungalows at Mayfield is seeking a Business Office Manager to join their team!

The Business Office Manager reports directly to Executive Director.

Purpose

Business Office | Administrative

Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes -Key Controls Technical / Professional Knowledge of Quality Assurance.

PRINCIPLE DUTIES AND RESPONSIBILITIES

Business Office | Administrative

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Maintains office staff by managing the recruitment, selection, orientation, and training of associates.

Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.

Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.

Contributes to team effort by accomplishing related results as needed.

Requirements

Skills/Qualifications:

Business Office | Administrative

1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

PHYSICAL REQUIREMENTS

In an 8 hour workday, associate may stand / walk:

Hours at one time: 0 - 2

Total hours/ day: 4-6

In an 8 hour workday, associate may sit:

Hours at one time: 0 - 4

Total hours/ day: 4-6

In an 8 hour workday, associate may drive:

30-60 minutes, 1 - 2 times a week

Associate will support / assist: (Maximum lbs)

Frequency: 50 lbs

Occasionally: 150 lbs

Associate will lift / carry (Maximum lbs)

Frequency: 40 lbs

Occasionally: 70 lbs

Height of lift: 3 - 4 feet

Distance of carry: 30 yards

Associate will use hands for repetitive:

Simple grasping, pushing, and pulling, fine manipulation

Associate should be able to:

Bend: Occasionally

Squat: Occasionally

Kneel: Occasionally

Climb: Occasionally

Reach: Occasionally, 3 feet