Business Office/ HR Associate

Nebraska Wesleyan University; Lincoln (NE); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Disability benefits

Retirement benefits

Paid time off (5 weeks)

Tuition discount for dependents

Job summary

Nebraska Wesleyan University is seeking a full-time Business Office/HR Associate to support daily operations in the Business Office and Human Resources. This role provides receptionist, mail room, accounts payable/receivable, HR, collections and administrative support.

The position requires a Bachelor's degree or equivalent experience, 2+ years in related roles, and proficiency with Microsoft Office. Strong organization and communication skills are essential, with confidentiality a must.

Qualifications

• Bachelor's degree in Business, Accounting, Human Resources or a related field or equivalent combination of education and experience.

Responsibilities

• Be the face of the business office by providing front office support, answering phone calls and assisting visitors, students, faculty and staff with questions and concerns.
• Process accounts payables and receivables, including invoices, expense reports, check requests, vendor payments and student payments.
• Manage the collection process and associated vendors.
• Maintain vendor records, W-9's, 1099s and support credit card administration.
• Back-up the HR Generalist with new hire paperwork and personnel records.
• Respond to parents, students, employees and vendor questions regarding student accounts, payables, receivables, and HR processes.
• Manage the mailroom responsibilities including the student workers' scheduling.
• Perform system and file audits to ensure data accuracy and compliance.
• Complete other administrative duties as assigned.

Skills

Payroll

Accounts payable

Accounts receivable

HR practices

Employment regulations

Tax regulations

Analytical skills

Organizational skills

Problem-solving

Communication skills

Autonomy

Confidentiality

Education

Bachelor's degree in Business/Accounting/HR or related field

2+ years in HR/payroll/accounts payable/receivable or related admin role

Tools

Microsoft Office

Job description

Department

Business Office / Human Resources

Position Summary

Nebraska Wesleyan University is seeking a full-time Business Office/HR Associate who will assist the daily operations of the Business Office and Human Resources (HR). This role will provide receptionist, mail room, accounts payable, accounts receivable, HR, collections and administrative support.

Responsibilities

• Be the face of the business office by providing front office support, answering phone calls and assisting visitors, students, faculty and staff with questions and concerns.
• Process accounts payables and receivables, including invoices, expense reports, check requests, vendor payments and student payments.
• Manage the collection process and associated vendors.
• Maintain vendor records, W-9's, 1099s and support credit card administration.
• Back-up the HR Generalist with new hire paperwork and personnel records.
• Respond to parents, students, employees and vendor questions regarding student accounts, payables, receivables, and HR processes.
• Manage the mailroom responsibilities including the student workers' scheduling.
• Perform system and file audits to ensure data accuracy and compliance.
• Complete other administrative duties as assigned.

Qualifications

• Bachelor's degree in Business, Accounting, Human Resources or a related field, or equivalent combination of education and experience.
• Two or more years of experience in human resources, payroll, accounts payable, accounts receivable, business office operations, or a related administrative role.
• Working knowledge of payroll, accounts payable, accounts receivable, HR practices, and applicable employment and tax regulations.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
• Strong organizational skills, analytical, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently while maintaining a high level of professionalism and confidentiality.

Preferred Qualifications

• Experience in higher education or a non-profit organization.
• Familiarity with ERP, HRIS, or integrated financial systems.

Salary

• NWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year.

Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.