Administrative Coordinator- CAS Deans Office and Schwalb Center

University of Nebraska at Omaha; Omaha (NE); On-site; USD 30,000 - 32,000; Full time

Job summary

University of Nebraska at Omaha seeks an Administrative Coordinator to support the Schwalb Center and the Dean’s Office within the College of Arts and Sciences. The role covers administrative, financial, and HR/payroll activities, ensuring smooth daily operations, event coordination, and confidential handling of records.

The position emphasizes strong organizational skills, attention to detail, and the ability to work with university policies, with a typical schedule Monday–Friday, no remote

Qualifications

• Two years of progressively responsible administrative support experience.
• Experience with financial recordkeeping and basic budget tracking.
• High school education or equivalent.
• Bachelor’s degree in business administration, public administration or related field (preferred).

Responsibilities

• Provide administrative, financial, and HR/payroll support for CAS Deans Office and Schwalb Center.
• Coordinate events and meetings; manage calendars and communications.
• Monitor budgets, expenditures, and financial documentation; assist with reporting.
• Assist with onboarding, payroll processes, and personnel records.

Education

High school education or equivalent

Bachelor’s degree in business administration, public administration or related field

Tools

SAP

PeopleAdmin

Job description

UNO is Nebraska's public metropolitan research university - auniversity with strong academic values, diverse programs andlearning opportunities, and significant relationships with ourcommunity that facilitate engaged teaching and research.

Administrative Coordinator- CAS Deans Office and SchwalbCenter
Please see Special Instructions for more details.

The University of Nebraska at Omaha is an Equal OpportunityEmployer, committed to preventing and eliminating discriminationagainst employees and prospective employees based on race, color,ethnicity, national origin, sex, pregnancy, sexual orientation,gender identity, religion, disability, age, genetic information,veteran status, marital status, and/or political affiliation. TheUniversity of Nebraska at Omaha does not condone or toleratediscrimination. In support of this policy, the University hasimplemented employment programs to recruit, employ, and promotequalified individuals based solely on their knowledge, skills,abilities and talents. These factors, along with our commitment torecruit, assess and select all candidates/employees usingjob-related criteria, ensure fairness, equal evaluation, andtreatment in our selection decisions and processes.

Requisition Details

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EEO Statement

The University of Nebraska does not discriminate based on race,color, ethnicity, national origin, sex, pregnancy, sexualorientation, gender identity, religion, disability, age, geneticinformation, veteran status, marital status, and/or politicalaffiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.

Job Title

Administrative Coordinator- CAS Deans Office and SchwalbCenter

Job Grade

AB14H

Division

Academic Affairs

College/Dept

College of Arts and Sciences

Department

CAS

Requisition Number

2026-00300

FTE (full-time equivalency)

100.00

Work Schedule

Monday through Friday 8:00 a.m. - 5:00 p.m. some hours after 5:00with events

Does the position provide the opportunity to workRemotely/Telecommuting?

No remote/telecommute opportunity

Appointment Term

12- 12/12 months

Is this position essential personnel according to the inclementweather policy?

No

Pay Information

$22.11 per hour - $23.076 per hour

Pay Schedule

Hourly

FLSA Designation

Non-Exempt

Position Summary

As an employee of the Dean’s Office in the College of Arts andSciences, this position provides comprehensive administrative,financial, and HR/payroll support for the Schwalb Center and theDean’s Office. This position supports daily operations, coordinatesevents and meetings, manages budget-related activities for theSchwalb Center, and assists the CAS Business Manager with personneland payroll processes. The role requires strong organizationalskills, attention to detail, and the ability to handle confidentialinformation. This position also requires use of independentjudgment and knowledge college and university policies.

Job Duties

Responsibility Area:

Schwalb Center Administrative Support & EventsCoordination

Duties:

• Serve as primary point of contact for phone, email, andin-person inquires
• Manage incoming and outgoing correspondence, including maildistribution
• Maintain confidential records through retrieving, retaining,storing, compiling, coding, updating, distributing, and destroyingfiles as appropriate (electronic and paper)
• Coordinate office operations, including supplies, equipmentmaintenance, and work orders
• Maintain Center calendars and schedules
• Assist with research activities for the Center
• Coordinate meetings, programs, and events (space reservations,logistics, catering, speakers, and materials)
• Prepare and distribute event communications and promotionalmaterials, in conjunction with the Marketing and CommunicationsManager
• Maintain databases, contact lists, and administrativesystems
• Support website updates and social media content as needed

Percentage Of Time

30

Essential Function:

Yes

Responsibility Area:

Schwalb Center Budget/Financial Administration

Duties:

• Monitor, reconcile, and track Center budgets andexpenditures
• Prepare financial documentation and reports for review andapproval
• Process expenses reimbursements, deposits, and financialtransactions
• Coordinate travel arrangements and related documentation
• Manage honoraria payments and supporting documentation
• Track memberships, subscriptions, and related payments
• Assist and monitor grants as needed

Percentage Of Time

20

Essential Function:

Yes

Responsibility Area:

Dean's Office HR/Payroll and Business Office Support

Duties:

• Assist the Business manager with HR and payroll processes
• Prepare and process Personnel Actional Forms (PAFs) for newhires, rehires, funding changes, and separations/ end appointmentsand Recurring Payment forms (FPs)
• Assist with part-time instruction payment processing
• Assist with reappointment letters and employment -relatedcorrespondence
• Review and verify bi-weekly and monthly payroll foraccuracy
• Track employee appointments, contract terms, and renewaldeadlines
• Maintain confidential personnel records in compliance withuniversity policies
• Assist with the coordination of onboarding and offboardingprocesses

Percentage Of Time

35

Essential Function:

Yes

Responsibility Area:

Other Duties

Duties:

• Perform all other duties as assigned

Percentage Of Time

15

Essential Function:

No

Required and Preferred Qualifications

Required Education

High school education or equivalent

Required Experience

• Two years of progressively responsible administrative supportexperience
• Experience with financial recordkeeping and basic budgettracking

Required License/Certification

n/a

Required Additional Qualifications:

n/a

Preferred Education

Bachelor’s degree in business administration, public administrationor related field

Preferred Experience

• Experience in higher education or a similar institutionalenvironment
• Experience with SAP, PeopleAdmin, or similar HR/payrollsystems
• Experience coordinating events or programs

Preferred License/Certification

n/a

Preferred Additional Qualifications:

n/a

Compliance Requirements

Credit Check

No

Motor Vehicle Licensing Validity Check

No

Pre-employment Physical Request and Assessment

No

Drug Screen

No

Supplemental Question

1. * Please describe your administrative and budgetexperience.
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter