Administrative Coordinator- CAS Deans Office and Schwalb Center

University Of Nebraska Omaha; Omaha (NE); On-site; USD 30,000 - 33,000; Full time

Job summary

The University of Nebraska at Omaha seeks an Administrative Coordinator for the CAS Deans Office and the Schwalb Center. You will provide administrative, financial, and HR/payroll support, helping keep daily operations secure and efficient.

Responsibilities include coordinating events, managing budgets, processing expenses, and assisting with personnel actions. A high school diploma is required, with two years of experience; a bachelor’s degree and SAP/PeopleAdmin experience preferred.

Qualifications

• Two years of progressively responsible administrative support experience.
• Experience with financial recordkeeping and basic budget tracking.
• Bachelor’s degree preferred for advanced roles or related field.

Responsibilities

• Provide administrative, financial, and HR/payroll support for the Schwalb Center and the Dean’s Office.
• Coordinate events and meetings, manage calendars and communications.
• Monitor, reconcile, and track Center budgets and expenditures.
• Assist with HR/payroll processes and onboarding/offboarding tasks.
• Maintain confidential records and support travel arrangements.

Skills

Administrative support

Budget tracking

Event coordination

Education

High school education or equivalent

Bachelor’s degree in business administration or related field

Tools

SAP

PeopleAdmin

Job description

Administrative Coordinator- CAS Deans Office and Schwalb Center

Please see Special Instructions for more details.

The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents. These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.

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GENERAL REQUISITION INFORMATION

EEO Statement:

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.

Job Title

Job Title Administrative Coordinator- CAS Deans Office and Schwalb Center

Job Grade

Job Grade AB14H

Division

Division Academic Affairs

College/Dept

College/Dept College of Arts and Sciences

Department

Department CAS

Requisition Number

Requisition Number 2026-00300

FTE (full-time equivalency) 100.00

Work Schedule

Work Schedule Monday through Friday 8:00 a.m. - 5:00 p.m. some hours after 5:00 with events

Does the position provide the opportunity to work Remotely/Telecommuting?

Does the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunity

Appointment Term

Appointment Term 12- 12/12 months

Is this position essential personnel according to the inclement weather policy?

Is this position essential personnel according to the inclement weather policy? No

Pay Information

Pay Information $22.11 per hour - $23.076 per hour

Pay Schedule

Pay Schedule Hourly

FLSA Designation

FLSA Designation Non-Exempt

Position Summary

As an employee of the Dean’s Office in the College of Arts and Sciences, this position provides comprehensive administrative, financial, and HR/payroll support for the Schwalb Center and the Dean’s Office. This position supports daily operations, coordinates events and meetings, manages budget-related activities for the Schwalb Center, and assists the CAS Business Manager with personnel and payroll processes. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information. This position also requires use of independent judgment and knowledge college and university policies.

Job Duties

Responsibility Area:

Responsibility Area: Schwalb Center Administrative Support & Events Coordination

Duties:

• Serve as primary point of contact for phone, email, and in-person inquires
• Manage incoming and outgoing correspondence, including mail distribution
• Maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate (electronic and paper)
• Coordinate office operations, including supplies, equipment maintenance, and work orders
• Maintain Center calendars and schedules
• Assist with research activities for the Center
• Coordinate meetings, programs, and events (space reservations, logistics, catering, speakers, and materials)
• Prepare and distribute event communications and promotional materials, in conjunction with the Marketing and Communications Manager
• Maintain databases, contact lists, and administrative systems
• Support website updates and social media content as needed

Percentage Of Time

Percentage Of Time 30

Essential Function: Yes

Responsibility Area:

Responsibility Area: Schwalb Center Budget/Financial Administration

Duties:

• Monitor, reconcile, and track Center budgets and expenditures
• Prepare financial documentation and reports for review and approval
• Process expenses reimbursements, deposits, and financial transactions
• Coordinate travel arrangements and related documentation
• Manage honoraria payments and supporting documentation
• Track memberships, subscriptions, and related payments
• Assist and monitor grants as needed

Percentage Of Time

Percentage Of Time 20

Essential Function: Yes

Responsibility Area:

Responsibility Area: Dean's Office HR/Payroll and Business Office Support

Duties:

• Assist the Business manager with HR and payroll processes
• Prepare and process Personnel Actional Forms (PAFs) for new hires, rehires, funding changes, and separations/ end appointments and Recurring Payment forms (FPs)
• Assist with part-time instruction payment processing
• Assist with reappointment letters and employment -related correspondence
• Review and verify bi-weekly and monthly payroll for accuracy
• Track employee appointments, contract terms, and renewal deadlines
• Maintain confidential personnel records in compliance with university policies
• Assist with the coordination of onboarding and offboarding processes

Percentage Of Time

Percentage Of Time 35

Essential Function: Yes

Responsibility Area:

Responsibility Area: Other Duties

Duties:

• Perform all other duties as assigned

Percentage Of Time

Percentage Of Time 15

Essential Function: No

Required and Preferred Qualifications

Required Education

High school education or equivalent

Required Experience

• Two years of progressively responsible administrative support experience
• Experience with financial recordkeeping and basic budget tracking

Required License/Certification

n/a

Required Additional Qualifications:

n/a

Preferred Education

Bachelor’s degree in business administration, public administration or related field

Preferred Experience

• Experience in higher education or a similar institutional environment
• Experience with SAP , PeopleAdmin, or similar HR/payroll systems
• Experience coordinating events or programs

Preferred License/Certification

n/a

Preferred Additional Qualifications:

n/a

Compliance Requirements

Credit Check

Credit Check No

Motor Vehicle Licensing Validity Check

Motor Vehicle Licensing Validity Check No

Pre-employment Physical Request and Assessment

Pre-employment Physical Request and Assessment No

Drug Screen

Drug Screen No

Supplemental Question

Required fields are indicated with an asterisk (*).

• * Please describe your administrative and budget experience.

  (Open Ended Question)