Administrative Assistant to the Wesleyan Honors Academy

Nebraska Wesleyan University; Lincoln (NE); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Disability benefits

Retirement plan

Paid time off (5 weeks)

Tuition discount for dependents

Job summary

Nebraska Wesleyan University invites applications for a full-time Administrative Assistant for Wesleyan Honors Academy (WHA). The role supports the program director with student registration, communications with families, counselors, and schools, and handles payments, event planning, and onboarding teachers.

Ideal candidates demonstrate strong technology and communication skills, confidentiality, and the ability to provide focused, personalized support to students and school partners, primarily

Qualifications

• Associate degree or related coursework; bachelor’s preferred.
• Experience in clerical/office setting; education experience preferred.

Responsibilities

• Process dual enrollment student registrations using existing processes.
• Organize and maintain student information related to dual enrollment.
• Communicate with students, parents, and counselors to correct or confirm information.
• Respond to outreach regarding the dual enrollment program and involve others as needed.
• Create/manage spreadsheets, run reports, and manage databases.
• Compose emails to individuals and groups to distribute/collect information.
• Assist with events and activities.
• Coordinate with other university departments related to dual enrollment.
• Assist in processing instructor applications and onboarding.
• Process payments and reimbursements.
• Provide personalized support to students, families, and teachers.
• Other duties as assigned by the Program Director.

Skills

Microsoft Office (Excel, Outlook)

Confidentiality

CRM/LMS familiarity

Public relations & communications

Problem-solving & prioritization

Organization & attention to detail

Writing & typing

Photocopier/Scanner/Phone handling

Self-initiative & asking for help

Education

Associate degree in business/admin

Bachelor’s degree preferred

Tools

CRM systems

LMS systems

Project management software

Educational records software

Finance/record-keeping software

Job description

Job description:

Wesleyan Honors Academy (WHA), Nebraska Wesleyan University's dual enrollment program, is seeking a full-time administrative assistant due to program growth. The administrative assistant works closely with the program director to process and manage student registration for dual enrollment courses and communicates regularly with parents, students, high school counselors, and dual enrollment instructions, primarily through email and phone calls. The WHA Administrative Assistant also aids in processing payments, planning and preparing for events, and assisting the program director in onboarding teachers. This position requires strong technology and communication skills, including the ability to deliver focused and personalized support to students, families, and school personnel.

Required skills/knowledge:

• Proficiency in Microsoft Office software, especially Excel and Outlook. Basic proficiency in Excel (data entry, formatting, sorting, filtering, simple formulas) is expected. The candidate should also have the ability to increase to intermediate proficiency through direct instruction and independent learning.
• Ability to maintain a high level of confidentiality
• Experience in or ability to learn various software systems, such as CRM and LMS solutions, project management, educational records, and financial and record-keeping
• Excellent public relations and communications, both by phone and email
• Ability to problem-solving and prioritize tasks with minimal guidance
• Strong organizational skills with attention to detail
• Strong writing ability and typing skills
• Ability to use a photocopier, scanner, and landline telephone
• Confidence in skills and ability, while still knowing when to ask for help/clarification

Preferred skills/knowledge:

• Experience with secondary education and undergraduate college education within the past five years (as a student, parent, and/or employee)
• Knowledge of dual enrollment programs

Minimum qualifications:

• Associate's degree or coursework/training related to business administration; Preferred bachelor's degree
• Experience in a clerical position in an office setting; Preferred experience in education environments

Job duties:

• Process student dual enrollment registration using existing processes
• Organize and maintain student information related to dual enrollment
• Communicate with students, parents, and counselors to correct or confirm student information errors or discrepancies
• Respond to outreach regarding the dual enrollment program and involving others when necessary
• Create and manage spreadsheets, run reports, and manage databases
• Compose emails to individuals and to groups in order to distribute or collect the necessary information
• Assist with events and activities
• Coordinate with other departments within the university, as related to the dual enrollment program
• Assist in processing instructor applications and onboarding
• Process payments and reimbursements
• Provide personalized support to dual enrollment students, their families, and teachers
• Other duties as assigned by the Program Director

Salary and Benefits

NWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year of service.

DOE/Q