Business Office Assistant

City View Post Acute; San Francisco (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

PTO

Holiday Pay

401(k) Retirement Plan

Career Growth

Job summary

City View Post Acute in San Francisco, CA seeks a dependable Business Office Assistant on a full-time basis. You will support billing, accounts receivable, payroll, and office administration while communicating professionally with residents, families, and vendors.

The role requires 1–2 years of administrative experience, strong MS Office skills, and the ability to handle confidential financial information with care. A supportive team environment awaits.

Qualifications

• 1–2 years of administrative or bookkeeping experience preferred.
• Healthcare or SNF experience is a plus.
• Proficient with Excel and Microsoft Office; able to handle financial data accurately.

Responsibilities

• Assist billing and collections, accounts receivable, and vendor invoicing.
• Support payroll documentation and general office tasks.
• Maintain accurate resident trust accounts and financial records.
• Answer calls, respond to inquiries, and support residents and families.
• Help prepare financial reporting and assist with audits.

Skills

Numerical accuracy

Attention to detail

Communication skills

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

PointClickCare

Microsoft Office

Job description

Business Office Assistant – Full-TimeCity View Post Acute | San Francisco, CAPay: $30.00–$35.00 per hour (DOE)Join Our Team at City View Post Acute!City View Post Acute is seeking a highly organized, detail-oriented, and motivated Full-Time Business Office Assistant to join our administrative team!If you enjoy working with numbers, have strong administrative skills, and take pride in providing excellent customer service, we would love to hear from you!At City View Post Acute, we are committed to providing exceptional care to our residents while creating a positive, supportive, and collaborative work environment for our employees.Position SummaryThe Business Office Assistant supports the daily operations of the facility's business office, working closely with the Business Office Manager and administrative team. Responsibilities include assisting with billing and collections, accounts receivable, resident trust accounts, payroll support, and general office administration.The ideal candidate is dependable, organized, comfortable handling financial information, and able to communicate professionally with residents, families, vendors, and team members.Key ResponsibilitiesBilling & Collections: Assist with billing, invoicing, account reconciliation, payment tracking, and follow-up on outstanding balances.Accounts Receivable & Payable: Process daily cash receipts, record payments, maintain financial documentation, and assist with vendor invoices.Resident Trust Accounts: Maintain accurate resident financial records, assist with trust fund transactions, and ensure proper documentation.Administrative Support: Answer incoming calls, respond to billing inquiries, assist residents and families, and provide general business office support.Payroll Support: Assist with payroll-related administrative tasks and documentation as needed.Recordkeeping & Compliance: Maintain organized electronic and paper files and assist with financial reporting and audit preparation.Team Collaboration: Work closely with the Business Office Manager and facility leadership to ensure efficient daily business office operations.Qualifications1–2 years of experience in an administrative, accounting, bookkeeping, or business office position preferred.Healthcare or Skilled Nursing Facility (SNF) experience is a plus.High school diploma or equivalent required.Strong computer skills, including Microsoft Office and Excel.Experience with PointClickCare or healthcare billing systems is a plus.Excellent attention to detail, organizational skills, and numerical accuracy.Strong communication and customer service skills.Ability to maintain confidentiality when handling sensitive financial and resident information.Dependable, professional, and able to manage multiple priorities.Why Join City View Post Acute?We appreciate our employees and offer a competitive compensation and benefits package!Competitive pay: $30–$35 per hourMedical, Dental & Vision InsurancePaid Time Off (PTO)Holiday Pay401(k) Retirement PlanCareer Growth & Professional Development OpportunitiesSupportive and collaborative team environmentApply Today!If you are looking for a rewarding opportunity to grow your career in healthcare administration, we invite you to join the team at City View Post Acute!We look forward to meeting you!We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.