Business Manager III

Spectraforce Technologies, Inc.; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Job summary

Spectraforce Technologies, Inc. seeks a Business Operations Manager in Washington, DC, to oversee the DC office and the Government Affairs team.

The role combines operations leadership with executive administrative support for the EVP of GA and Chief of Staff, requiring in-office presence five days a week. Responsibilities include vendor/onboarding, invoicing, memberships, and payments; plus tracking payments in SharePoint and coordinating with Finance on budgeting and resource allocation.

Qualifications

• Bachelor's degree or equivalent work experience required.
• 5–7 years in business operations support, project management, or executive support.
• Experience managing vendors, budgets, and executive travel.

Responsibilities

• Oversee DC office operations and Government Affairs support.
• Lead vendor onboarding, invoicing, memberships, and payments.
• Track payments and document in SharePoint for GA.
• Coordinate with Finance on resource allocation and targets.
• Manage executive expenses in Concur and travel for the EVP of GA.

Skills

Vendor management

Budgeting

Executive support

GA coordination

Invoices

Travel planning

Education

Bachelor's degree or equivalent

Tools

Concur

SharePoint

Collaborati

TeamConnect

Job description

Title: Business Operations Manager

Location: Washington, DC-5 days onsite per week

Duration: 6+ Months

Job Summary

• Strategic, highly organized, and detail-driven professional who oversees operational excellence for Washington, DC office and the Government Affairs (GA) team
• Combines leadership and management of DC office operations, business operations, and fiscal management with advanced executive administrative support for the EVP, Public Policy & Government Affairs, and his Chief of Staff
• In-office 5 days a week

Main Responsibilities

• Vendor and law firm management (50%)
  • Manage vendor and law firm onboarding and invoice processing for Government Affairs in Collaborati and TeamConnect
  • Administer industry association memberships, dues, and sponsorship payments
  • Support legal matter management systems and troubleshoot invoice or matter-related issues
• Payment tracking and documentation (15%)
  • Maintain clear tracking systems and documentation of all Government Affairs payments in SharePoint
• Finance liaison (10%)
  • Serve as liaison with Finance, supporting the EVP of GA and his Chief of Staff
  • Ensure effective financial resource allocation and alignment with long-term targets
• Executive expense management (10%)
  • Manage all expenses for the EVP of GA in Concur
• Executive travel and events (5%)
  • Manage travel arrangements, meetings, and events for the EVP of GA in close partnership with the Office Coordinator
• Team support (10%)
  • Work closely with the administrative team on other duties as assigned

Qualifications

Required

• Bachelor's degree in a related field, or equivalent work experience
• 5-7 years of experience in business operations support, project management, and/or executive support