DC Operations - Office Manager

Colonial Group; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

Colonial Group seeks an Operations Manager to Direct and provide administrative services and support to ABA operations in the Washington, DC office. You will manage resources to ensure allocations align with financial policies and support services across member programs.

The role involves budgeting, contract administration, procurement oversight, and coordination of facilities and vendor relationships in a fast-paced environment. Strong leadership and organizational skills are essential.

Qualifications

• Bachelor's degree or 4+ years in admin operations, accounting/financial processes, facilities management or related area.
• Minimum 4 years directly relevant experience in admin/ops.
• Knowledge of general accounting principles and budgeting processes preferred.
• Strong self-direction, organizational and interpersonal skills.
• Ability to manage multiple reporting relationships and coordinate with managers without direct supervision.

Responsibilities

• Directs and oversees DC administrative and facilities staff to ensure efficient operations and budgetary control.
• Administers and monitors budgetary process and analyzes operational costs for timely resolutions.
• Enforces established administrative, budget/expense and facilities processes and creates improved procedures as needed.
• Oversees vendor selection and purchasing of equipment and supplies; manages vendor relationships.
• Coordinates with DC property management and landlords on space, contracts, and lease issues.
• Maintains safety, security, and business continuity plans and communicates them across the office.
• Supports meetings and events, ensuring setup and logistics are handled.
• Identifies operational problems and coordinates solutions with management approval.
• Supports ABA entities using DC offices and facilitates wellbeing activities as resources allow.
• Performs other related duties as required.

Skills

Budgeting

Facilities Mgmt

Team Leadership

Education

Bachelor's degree or 4+ years experience

Job description

Job Summary/General Purpose of Job:

Directs and provides overall administrative services and operational support to ABA operations in the Washington, DC office. Manages, maintains, and monitors DC Operations' resources to ensure that allocations of personnel, time, and expenditures are consistent with the Association's financial policies and those of supported entities. Coordinates the purchasing of goods and services, which includes obtaining bids and proposals, and processing contracts and disbursements. Provides staff support and administers and supervises operational and facilities support for member service programs and projects.

Essential Job Functions and Responsibilities:

• Manages the daily activities of DC administrative and facilities staff to ensure efficient and effective facility operations, service delivery, and budgetary and expense control.
• Administers and monitors all aspects of the budgetary process for the ABA’s DC Operations. Tracks and analyzes operational costs and advises senior staff on budget particulars and processes to ensure accurate and timely resolution.
• Ensures established ABA administrative, budget/expense, and facilities processes are followed. Evaluates existing policies for office-specific improvements, and creates and implements new procedures and policies, where needed, for all administrative processes; i.e., contract administration, iprocurement, invoices, required record-keeping, document preparation, mailroom operations, reception and maintenance services. Develops systems to effectively manage.
• Oversees the selection of vendors and the purchase of equipment and supplies, and manages all aspects of the relationships.
• Coordinates with the DC property management office and landlords on issues related to space, contract compliance, building security, and other lease-related matters.
• Ensures safety, security, and business continuity plans and programs that assure fiscal and human asset protection and risk mitigation are current and communicated.
• Supports and assists with meetings and materials; ensures setup and breakdown for special events are completed; coordinates event logistics with third-party participants and service providers, as needed.
• Coordinates resources to identify operational problems, troubleshoot potential solutions, coordinate recommended solutions for approval, and implement changes as approved.
• Supports ABA entities using the DC offices and facilitates employee wellbeing activities as requested and as resources allow.
• Performs other related duties as required.

Required Education, Qualifications, Experience:

• Bachelor's degree or 4years of equivalent experience in administrative operations, accounting/financial processes, facilities management and policy matters, or a related area, preferably with an Association.
• A minimum of 4 years’ directly relevant experience.
• Knowledge of general accounting principles, budgetary processes and annual planning techniques is preferred.
• Position requires a high level of self-direction, organizational and oversight abilities, communication and interpersonal skills.
• Ability to work in a team setting and manage multiple reporting relationships, including directing individuals that do not report to the position and being accountable to managers who have no direct supervisory responsibility for the position.