Executive Business Administrator (Consultant)

AG Consulting Partners, Inc.; Redmond (WA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO

401K matching

Education reimbursement

Community & philanthropic events

Flexible career paths

Job summary

AG Consulting Partners, Inc. in Redmond, WA is seeking an experienced Executive Business Administrator (Consultant) to support C-suite executives with calendar, travel, and operational coordination. The role requires 5+ years of admin or executive support and strong Microsoft Office skills.

The position is onsite 3-4 days per week in the Seattle area with comprehensive benefits, a competitive salary, and opportunities to contribute to budgeting and onboarding efforts.

Qualifications

• 5+ years of administrative or executive support experience.
• Experience supporting VP- or CVP-level executives.
• Experience in admin management, business management, or chief of staff roles.
• Experience managing priorities and demands of multiple C-suite stakeholders.
• Experience with expense reporting, budget tracking, or similar administrative finance support.
• Proficiency with Microsoft productivity software (Word/Outlook/PowerPoint/Visio/Excel/OneNote/SharePoint).
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Proactively manage GM’s calendar and prioritize requests.
• Coordinate domestic and international travel end-to-end.
• Assist with meetings, ROB activities and projects as needed.
• ROB calendar management and expense processing.
• Ensure compliance with admin policies and procedures.
• Contribute to budget tracking and onboarding activities.
• Maintain org charts, distribution lists and office maps.

Skills

Calendar management

Travel management

Stakeholder management

Budget tracking

Expense reporting

Recruiting onboarding

MS Office

Confidentiality

Tools

Word

Outlook

PowerPoint

Visio

Excel

OneNote

SharePoint

Job description

About This Opportunity

We're seeking experienced professionals with backgrounds in Executive Administration, Executive Business Support, Administrative Operations, Calendar and Inbox Management, and related disciplines for an active opportunity with an enterprise client.

Candidates MUST be located in the Seattle or greater Seattle area to accommodate being in Redmond, WA 3-4 days/week onsite.

As an Executive Business Administrator (Consultant) for AG Consulting Partners, a typical day might include the following:

• Proactively manage GM’s calendar with possibly of another GM, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
• Managing/coordinating domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries
• Working with GM/s to set up meetings, morale events, rhythm of the business (ROB) activities and assist with projects as needed
• ROB calendar management
• Preparing and process expense reports Business Support
• Ensuring compliance of administrative operational policies and procedures
• Processing expense report approvals for team members
• Managing headcount, recruiting and onboarding activities
• Maintaining and manage HeadTrax transactions for vendors, CSGs and FTEs
• Creating and maintaining org charts, distribution lists, office maps
• Assisting in budget management (T&E, Training, Morale dollars), ensuring appropriate spend Team Support

You have:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• Experience supporting VP- or CVP-level executives.
• Experience in admin management, business management, or chief of staff roles.
• Experience managing priorities and demands of multiple C-suite stakeholders.
• Experience with expense reporting, budget tracking, or similar administrative finance support.
• Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote and SharePoint.
• Authorized to work in the United States without current or future visa sponsorship.

You might also have:

• Experience with recruiting, onboarding, or headcount and vendor administration.
• The ability to maintain confidentiality.

About Us

AG Consulting Partners, Inc. is a Redmond-based boutique consulting firm. Our mission is to embrace the entrepreneurial spirit to relentlessly deliver an exceptional experience and results for our people and our clients.

We put our people first. Our excellent benefits to full-time employees include medical, dental, vision, PTO, 401K matching, education reimbursement, community and philanthropic events and flexible career paths.

We’re humbled to be consistently acknowledged by local and national organizations for our success, including Consulting Magazine, Puget Sound Business Journal, and Inc. 5000.

The annual salary range for this role is: $85,000 - $110,000 per year in addition to our comprehensive benefits package.