Business Operations & Executive Assistant (HYBRID; $70-80K)

#twiceasnice Recruiting; Columbia (MD); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

Life insurance

401k with match

Paid Vacation

Paid Holidays

Job summary

A GovTech SaaS company located in Columbia, MD is seeking an Executive Office Manager to support the CEO and VPs. This high-visibility role involves managing executive calendars, overseeing office operations, and implementing tech-driven efficiencies. The ideal candidate has over three years of experience in executive support within the technology sector and is proficient in bookkeeping software. This position offers a hybrid schedule with some in-office presence and a supportive, entrepreneurial environment.

Qualifications

• 3+ years of executive support or office management experience in tech or SaaS.
• Experience supporting small organizations with under 50 employees.
• Proficient in bookkeeping/accounting software.

Responsibilities

• Manage executive calendars and communications.
• Prepare executive briefings and track initiatives.
• Oversee office operations and tech-driven improvements.
• Support billing and compliance documentation.
• Plan company events and coordinate leadership offsites.

Skills

Executive support experience

Office management

Bookkeeping/Accounting software

Technology and AI tools

Communication skills

Job description

Executive Office Manager – GovTech SaaS, Public Sector Focus

Location: Columbia, MD – HYBRID

Benefits: Medical, Dental, Vision, Disability, Life, 401k w/ match, Paid Vacation and Holidays

Job Type: Full-Time

Typical Hours: Mon-Fri- Flex; 1-2 days in office

Travel: 25% Domestic (US wide)

Start Date: ASAP

Sponsorship is not available

Relocation is available

Our client, a small GovTech SaaS company, is seeking an Executive Office Manager to support the CEO and two Vice Presidents in Columbia, Maryland. This high-visibility role serves as the operational hub of the organization — driving executive alignment, improving internal processes, and supporting billing, compliance, HR, and client operations. The ideal candidate brings proven experience in the technology industry, is highly tech-savvy, and proactively leverages modern systems and AI tools to enhance efficiency. This role is well-suited for someone who works autonomously, demonstrates a strong work ethic, and brings an entrepreneurial mindset to a fast-paced SaaS environment. If you’re excited to join a small, mission-driven team where your contributions are visible and impactful — while maintaining ownership and independence in your work — this could be an excellent fit.

Responsibilities

• Manage executive calendars, priorities, travel, and executive communications
• Prepare executive briefings, reports, and action items; track strategic initiatives
• Oversee daily office operations and implement tech-enabled process improvements
• Support billing, invoicing, contract tracking, and renewal coordination
• Act as liaison for internal teams, clients, and external partners
• Assist with compliance documentation and public-sector contract requirements
• Plan and coordinate company events, conferences, and leadership offsites
• Compile KPIs and operational reports
• Identify workflow inefficiencies and recommend improvements

Executive Office Manager Qualifications

• 3+ years of executive support or office management experience within the technology or SaaS industry required
• Experience supporting small organizations (under 50 employees) required
• Bookkeeping/Accounting software experience required
• Experience leveraging technology and AI tools to improve efficiency required
• Must be willing and able to commute to the office 1-2x per week