Business Coordinator/ Junior PA

Uxbridge Employment; Virginia (MN); Hybrid; USD 40,360 - 47,087; Full time

Benefits offered by this job

Profit-share

25 days leave

Birthday off

Hybrid working

Company pension

Company events

Professional development

Career progression

Job summary

Top Flight Recruitment Ltd (Uxbridge Employment Agency) is seeking a proactive Business Coordinator & Junior PA to support the Managing Director and connect sales, marketing, operations and project delivery. The role is hybrid with minimum three days in the Gerrards Cross office and occasional travel to Central London.

You'll coordinate projects, monitor priorities, support reporting and budgeting, and provide professional PA support in a fast-paced environment, with opportunities for growth and

Qualifications

• At least one year's experience within a PA, Team Coordinator, Business Support, Project Coordinator or similar role.
• Strong Microsoft Excel skills.
• Experience coordinating people, projects, deadlines or business processes.
• Confident using CRM systems and business technology.
• Experience managing budgets, trackers or numerical information.
• Driven, confident and proactive with a positive approach.
• Highly organised with the ability to take ownership and see tasks through to completion.
• Comfortable working directly with an entrepreneurial Managing Director within a fast-paced environment.
• Confident communicating with stakeholders at all levels while remaining professional and approachable.
• Numerically capable and comfortable working with business data and reporting.
• Process-driven with the confidence to introduce improvements and encourage best practice.
• Analytical, commercially aware and able to identify potential issues before they arise.
• Excellent written and verbal communication skills.
• Discreet and trustworthy when handling confidential business and personal information.
• Flexible and willing to support across a broad range of business activities.
• Full UK driving licence and access to your own vehicle.
• Previous experience within a small, growing or entrepreneurial business.
• Experience using Zoho CRM or similar project management systems.

Responsibilities

• Acting as a central point of coordination between the Managing Director and teams across sales, marketing, operations and project delivery.
• Monitoring priorities, actions and deadlines, following up with colleagues to ensure commitments are completed.
• Identifying and escalating potential risks, delays and operational issues.
• Supporting internal meetings, planning cycles and business reviews.
• Maintaining budgets, financial trackers and management spreadsheets.
• Producing reports covering sales pipelines, project progress, utilisation and other key business measures.
• Helping to establish clear processes, responsibilities and reporting routines.
• Maintaining accurate information across CRM and project management systems, including Zoho.
• Reviewing how systems and processes are used and suggesting practical improvements.
• Supporting recruitment administration and wider business projects.
• Managing the company's social budget and organising regular team events.
• Managing the Managing Director's diary, meetings and appointments.
• Arranging travel, accommodation and other logistics.
• Providing occasional personal and household administration support.
• Travelling to Central London when required.

Skills

Excel

CRM systems

Budgeting

Communication

Organisation

Stakeholder management

Problem solving

Tools

Zoho CRM

Job description

Salary: £30,000-£35,000 per annum, depending on experience

Location / Hybrid: Gerrards Cross, Buckinghamshire – Hybrid Working (Minimum 3 Days Per Week in the Office)

Our client is seeking an organised, proactive and highly driven Business Coordinator & Junior PA to join their growing consultancy, working closely alongside the Managing Director. This is an exciting opportunity to become an integral part of a successful and expanding business, supporting day-to-day operations while gaining valuable exposure to strategic business activities.

This varied position combines business coordination, operational support, reporting, systems administration and personal assistance. Working directly with an entrepreneurial Managing Director, you'll help connect sales, marketing, project delivery and operations, ensuring priorities remain on track and the business continues to operate efficiently.

The role:

This is a diverse and influential position where you'll act as the Managing Director's eyes and ears across the business. You'll coordinate multiple projects, monitor priorities and deadlines, support business reporting and processes, and provide professional PA support. This role would suit an ambitious coordinator or Junior PA looking to take the next step in their career and gain greater responsibility within a growing organisation.

Duties include:

• Acting as a central point of coordination between the Managing Director and teams across sales, marketing, operations and project delivery
• Monitoring priorities, actions and deadlines, following up with colleagues to ensure commitments are completed
• Identifying and escalating potential risks, delays and operational issues
• Supporting internal meetings, planning cycles and business reviews
• Maintaining budgets, financial trackers and management spreadsheets
• Producing reports covering sales pipelines, project progress, utilisation and other key business measures
• Helping to establish clear processes, responsibilities and reporting routines
• Maintaining accurate information across CRM and project management systems, including Zoho
• Reviewing how systems and processes are used and suggesting practical improvements
• Supporting recruitment administration and wider business projects
• Managing the company's social budget and organising regular team events
• Managing the Managing Director's diary, meetings and appointments
• Arranging travel, accommodation and other logistics
• Providing occasional personal and household administration support
• Travelling to Central London when required

Working hours:

• Hybrid working
• Minimum three days per week based in the Gerrards Cross office
• Occasional travel to Central London

Experience/skills required:

• At least one year's experience within a PA, Team Coordinator, Business Support, Project Coordinator or similar role
• Strong Microsoft Excel skills
• Experience coordinating people, projects, deadlines or business processes
• Confident using CRM systems and business technology
• Experience managing budgets, trackers or numerical information
• Driven, confident and proactive with a positive approach
• Highly organised with the ability to take ownership and see tasks through to completion
• Comfortable working directly with an entrepreneurial Managing Director within a fast-paced environment
• Confident communicating with stakeholders at all levels while remaining professional and approachable
• Numerically capable and comfortable working with business data and reporting
• Process-driven with the confidence to introduce improvements and encourage best practice
• Analytical, commercially aware and able to identify potential issues before they arise
• Excellent written and verbal communication skills
• Discreet and trustworthy when handling confidential business and personal information
• Flexible and willing to support across a broad range of business activities
• Full UK driving licence and access to your own vehicle
• Previous experience within a small, growing or entrepreneurial business
• Experience using Zoho CRM or similar project management systems

Why apply?

This is a fantastic opportunity to join a growing consultancy where you'll play a genuinely influential role within the business. Working closely with the Managing Director, you'll gain exposure to all areas of the organisation while developing your own career in a supportive and collaborative environment.

The successful candidate will receive a competitive salary of £30,000-£35,000, an annual profit-share scheme, 25 days' annual leave increasing with service, your birthday off, additional annual leave for long service, hybrid working, company pension, Christmas and New Year staggered working hours, monthly and quarterly company events, ongoing professional development and genuine career progression opportunities.

If you're looking for more than a traditional administration role and want to make a visible impact within a growing business, we’d love to hear from you.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.

A little more about us:

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.

We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

We take your privacy seriously. Please see our website for our full Data Privacy Notice.

Keywords for this role might include: Business Coordinator, Junior PA, Personal Assistant, Executive Assistant, Business Support Coordinator, Office Manager, Operations Coordinator, Project Coordinator, Team Coordinator, Business Support Assistant, Executive Coordinator, Office Coordinator

Boundary House Cricket Field Road Uxbridge UB8 1QG Please note: all registrations are by appointment only as we do not operate a walk-in service. To register your interest, please apply for a live vacancy or upload your CV via our website.