Recruiting Coordinator

Resource Solutions; Henderson (NV); On-site; USD 45,000 - 60,000; Full time

Job summary

Resource Solutions is looking for a candidate concierge to assist Recruiters throughout the recruitment process in Henderson, Nevada. This role involves relationship management with agencies and HR, ensuring that all recruitment procedures are effectively followed.

The ideal candidate will have excellent communication skills, attention to detail, and the ability to prioritize tasks effectively. Responsibilities include scheduling interviews, managing candidate feedback, and ensuring data accuracy in recruitment systems.

Qualifications

• Service and delivery focused with a professional attitude essential.
• Excellent written and verbal communication skills are crucial.
• Prioritizing effectively is an essential skill for this role.
• Experience in a client/customer care environment is highly desirable.

Responsibilities

• Build and maintain relationships with agencies, HR, and line managers.
• Manage candidate dispositions and interview scheduling accurately.
• Ensure all interview notes and offer details are documented properly.
• Act as a key liaison with delivery teams and onboarding personnel.

Skills

Professional attitude

Excellent written and verbal communication

Effective prioritization

Ability to work under tight deadlines

Team player

Attention to detail

Job description

Established in 1997, we are part of the Robert Walters Group – a world-leading specialist professional recruitment consultancy.

As part of the Robert Walters Group, our business has considerable resources at its disposal. With a truly global footprint of 53 offices across 24 countries, we’re able to work in close partnership with organisations and manage everything from global accounts with demanding resourcing strategies to single sites with lower recruitment volumes.

Job Description

To offer a candidate concierge service to support the Recruiters in the end-to-end recruitment process.

Assist with recruitment process and work closely with the Recruiters in making sure all procedures are followed and co-ordination of recruitment is fully covered and under control at all times. Responsibilities will include the following:

• Build and maintain relationships with agencies, external workers, HR and line managers
• Working with the Resourcing Partners to ensure the job details in the client’s system are correct and completed.
• Ensuring all the necessary approvals for the roles have been gained.
• Managing the release of roles through the system to the relevant sourcing channels according to SLAs and as advised by the Resourcing Partner.
• Managing candidate dispositions in the recruitment system.
• Updating the system with candidate feedback as advised by the Resourcing Partner following review of the shortlist.
• Interview scheduling and room bookings for AVP / VP hires within SLA timeframes. Ensuring the hiring manager has a copy of the CV, calendar invite and room bookings.
• Ensuring all interview notes are stored appropriately and recording all feedback in the recruitment system.
• Ensuring the offer details are completed accurately on the recruitment system in conjunction with the Resourcing Partner.
• Acting as a key point of contact to liaise with the key delivery teams and the client’s onboarding team, to ensure seamless hand-offs and a focus on candidate experience.
• Providing an appropriate escalation point during onboarding, ensuring the candidate start-date is achievable and updating relevant parties with any changes.
• Ensuring the smooth running of the recruitment administration processes.
• Ensuring all administration procedures and processes are fully documented for the on-site team.
• Relieving on-site Resourcing Partners of as much administration as possible and helping to identify and implement improvements in systems and processes.
• Working to set time frames for daily and weekly deadlines and have attention to detail.
• Maintaining all central inboxes and helplines as required and that all queries are responded to within SLA.
• Ensuring correct data is maintained in Recruitment Systems and paper files through regular auditing and archiving.
• Gaining a strong understanding of the RS Remit and work as an active team player in the team in achieving objectives and exceeding expectations.
• Understanding of and working to all SLAs pertaining to the role.

Other duties which are reasonably within the capabilities of a staff member in this position may need to be performed from time to time, in addition to or instead of the above duties.

The requirements of this role may change over time and staff are required to comply with all such reasonable changes.

Qualifications

Service and delivery focussed with very professional attitude essential.

Excellent and professional written and verbal communication skills essential.

Prioritising effectively is an essential skill.

Ability to work to tight deadlines is an essential skill.

Experience of working in a client/customer care environment highly desirable.

Excellent team player. Must also be people orientated.

Able to work autonomously.

Organised and methodical with a strong attention to detail.

Interest in business issues and motivated to add commercial value.

Able to provide an effective, professional and timely response to the candidates.

Highly responsive with excellent ability to absorb information quickly.

Confident with the ability to work well in a demanding environment.

Additional Information

To offer a candidate concierge service to support the Recruiters in the end-to-end recruitment process.