Office Coordinator

Allscreens Nationwide Ltd; Abingdon (VA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Private medical insurance

28 days annual leave

Career development opportunities

Job summary

Thompson & Terry Recruitment are hiring an organised Office Coordinator to support the daily running of a busy Witney office. The role covers admin, customer service and operations coordination across the business.

Responsibilities include handling calls, processing invoices in Xero, raising purchase orders, managing internal systems and chasing payments while supporting health and safety records. There is genuine scope for growth within the company.

Qualifications

• Previous experience in fast-paced administrative, office support or customer service roles.
• Excellent organisational skills with ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Attention to detail and high accuracy.
• Experience using Xero or similar accounting software.

Responsibilities

• Handle incoming calls and customer enquiries.
• Process invoices through Xero and raise/match purchase orders.
• Add new jobs to internal systems and issue statements.
• Chase outstanding payments and monitor processing times.
• Manage repair enquiries from quotation to order processing.
• Arrange same-day couriers and coordinate vehicle movements.
• Oversee office stationery and supplies.
• Support health and safety administration including risk assessments.

Skills

Administration

Customer Service

Office Support

Xero

Accounts Administration

Operations Coordination

Job description

Experience: Administration, Customer Service, Office Support, Xero, Accounts Administration, Operations Coordination, Office Support

Thompson & Terry Recruitment are delighted to be working with a successful and growing business who are looking to recruit an organised and proactive Office Coordinator to support the day-to-day running of their busy office in Witney.

This is a varied role that will see the Office Coordinator provide administrative, customer service and operational support across the business. Responsibilities will include handling incoming calls and customer enquiries, processing invoices through Xero, raising and matching purchase orders, adding new jobs to internal systems, issuing statements and chasing outstanding payments.

As Office Coordinator, you'll also manage repair enquiries from quotation through to order processing, arrange same-day couriers, coordinate vehicle movements and oversee office stationery and supplies. In addition, you'll support health and safety administration, including risk assessments and compliance records.

With the business continuing to grow, there is genuine scope for the role to develop over time, with opportunities to take ownership of additional responsibilities and progress within the company.

The ideal candidate will be a confident communicator, highly organised and comfortable managing a varied workload. This is an excellent opportunity for someone who enjoys a busy environment and is looking to build a long‑term career within a supportive and growing business.

The Company

Thompson & Terry Recruitment are proud to be working with a well‑established and respected business that has built an excellent reputation within its industry through a commitment to quality, customer service and reliability.

With a collaborative and supportive culture, the business recognises and rewards hard work, providing employees with the opportunity to develop their skills and take on increased responsibility over time. Our client also offers private medical insurance, 28 days annual leave and genuine opportunities for development and progression.

This is a fantastic opportunity to join a business where no two days are the same and where your contribution will have a genuine impact on the continued success of the organisation.

Requirements

• Previous experience within a fast-paced administrative, office support or customer service role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication skills, both written and verbal.
• Good attention to detail and high levels of accuracy.
• Experience using Xero or similar accounting software.

No terminology used in this advert is intended to discriminate on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. We encourage applications from all suitably qualified individuals.

If you have any accessibility requirements or would like to discuss reasonable adjustments in the recruitment process, please let us know.

PLEASE NOTE: Due to a high volume of applications, if you have not heard from us within 5 working days, unfortunately, your application has been unsuccessful at this time.