Business Support Facilitator

Astro Studios, Inc.; Denver (CO); Hybrid; USD 57,200 - 63,600; Full time

Benefits offered by this job

Group medical insurance

Health Savings Account (company match)

Teladoc services

401(k) with company contribution

Vacation and bonus programs

Job summary

PA Consulting in Denver seeks an experienced Administrative Facilitator to support a dynamic consulting team. You will enable Partners and Consultants to focus on client work by ensuring seamless operations and reliable office and system support.

The role covers travel coordination, expenses, calendar management, event support, and front-office duties in a collaborative, high-performing environment. Hybrid model with 3–4 days in office.

Qualifications

• Significant administrative experience, ideally within a large professional services organisation.
• Excellent MS Office skills, especially Outlook, Teams and Word; strong Excel experience preferred.
• Strong diary, travel management and expense submission experience.
• Ability to build effective working relationships and work well in a team.

Responsibilities

• Provide first-class administrative support for Partners and Consultants.
• Coordinate international travel and related expenses per policy.
• Calendar and meeting coordination; support internal and external events and documentation.
• Facilities support for the Denver office, liaising with staff and building management.
• General system administration and ad hoc support for Go-To-Market initiatives and audits.

Skills

MS Office

Outlook

Teams

Word

Excel

Travel management

Diary management

Expense submissions

Communication

Team collaboration

Tools

Microsoft Office Suite

Job description

2420 17th Street, Suite 220, Denver, CO 80202, United States of America, Denver 80202, US

We believe in the power of ingenuity to build a positive human future.

As strategies, technologies and innovation collide, we create opportunity from complexity.

Our diverse teams of experts combine innovative thinking and breakthrough use of technologies to progress further, faster. Our clients adapt and transform, and together we achieve enduring results.

An innovation and transformation consultancy, we are about 4000 specialists in consumer and manufacturing, defence and security, energy and utilities, financial services, government and public services, health and life sciences, and transport. Our people are strategists, innovators, designers, consultants, digital experts, scientists, engineers and technologists.

We operate globally from offices across the UK, US, Netherlands and Nordics.

Are you a proactive, organized and personable administrative professional looking to support a dynamic consulting team? Join us as a Facilitator in our Business Support Team!

About the Role

You will play a key role within our central Business Support function, providing first-class administrative support in our Denver office. The focus is on enabling our Partners and Consultants to concentrate on client projects by ensuring seamless operations and support. You will be the first point of contact for a diverse range of personnel.

Key Responsibilities

Administrative support for Partners (approx. 40% of role):

• Travel and logistic coordination across multiple time zones
• Submission of expenses in line with company policy
• Calendar or meeting coordination support
• Supporting internal team meetings, external client events, and preparing documentation
• General time and workload management to meet tight deadlines

Denver office facilities support (approx. 40%):

• Acting as a main point of contact for office related matters, liaise with staff and building management
• Oversee the day-to-day office; order/maintain office supplies, spaces and equipment
• Coordinate meetings, events, catering and visitor requirements. Support in the coordination of events that contribute to team building and bonding.

General and system administration; ad hoc support (approx. 20%):

• Supporting various Go-To-Market and capability initiatives
• Processing purchase orders and assisting with ISO audits
• Be a collaborating member of the US business support team, providing coverage for other members as needed during absence.
• Supporting workshops and other business support tasks
• Responsible for developing and maintaining best practice processes, sharing of information, adhering and maintaining knowledge management systems, Teams sites and databases already in place.

Qualifications

About You

Skills & Personal Qualities:

• Confident communicator, both written and verbal, with a friendly and professional manner
• Significant administrative experience, ideally within a large professional services organisation
• Excellent MS Office skills, especially Outlook, Teams and Word. Experience creating high-quality presentations and using Excel is strongly preferred.
• Strong experience of diary, travel management and expense submissions
• Ability to build effective working relationships and work optimally in a team environment
• Meticulous attention to detail and quality
• Demonstrate strong planning, organisation and problem-solving abilities, especially when under pressure
• Adaptable, flexible and committed to supporting your team
• Strong work ethic, proactive and able to lead on multiple tasks
• Experience in mentoring junior team members desirable

Why Join Us?

• Work in a collaborative, high-performing team environment
• Hybrid working model offering flexibility (3-4 days in office)
• Ongoing learning, mentoring, and professional development
• Opportunity to work with Partners supporting high-profile clients in the Energy & Utilities Go-To-Market team

Additional information

Life At PA encompasses our peoples' experience at PA. It's about how we enrich peoples’ working lives by giving them access to unique people and growth opportunities and purpose led meaningful work.

Our purpose guides how we work with our clients and our teams, and support our communities, to deliver insight and impact, solving the world’s most complex challenges. We're focused on building a workplace that values human difference and diverse mindsets, and a culture of inclusion and equality that unlocks the potential in our people so everyone can be their best self.

We are dedicated to supporting the physical, emotional, social and financial well‑being of our people. Check out some of our extensive benefits:

Benefits package at PA

• Group medical insurance
• Health Savings Account with company match
• Teladoc and informed Nurse line resources
• Long term care plan
• Vision plan
• 401(k) Savings Plan with company profit sharing contribution
• Commuter and Parking tax‑savings benefit
• 15 days paid vacation days with the opportunity to buy five additional days
• Company and Voluntary income protection benefits
• Gym and health incentive reimbursement
• Pet and legal insurance Plans
• Employee Assistance Plan
• Annual performance‑based bonus

We’re committed to advancing equality. We recruit, retain, reward and develop our people based solely on their abilities and contributions and without reference to their age, background, disability, genetic information, parental or family status, religion or belief, race, ethnicity, nationality, sex, sexual orientation, gender identity (or expression), political belief veteran status, or other by any other range of human difference brought about by identity and experience. We welcome applications from underrepresented groups.

Adjustments or accommodations- Should you need any adjustments or accommodations to the recruitment process, at either application or interview, please contact us [e-mail]

In compliance with Colorado’s, New York & Massachusetts's Equal Pay Transparency Act, PA is required to provide a reasonable salary range for this role. This salary range is specific to the State of Colorado and is commensurate with experience, market data, applicant skills, internal equity and/or degrees/certifications. Salary Range: $57,200 - $63,600