Bursar Office Coordinator

Mercer University; Illinois; On-site; USD 42,000 - 56,000; Full time

Job summary

Mercer University is seeking a Bursar Office Coordinator on the Macon, Georgia campus to manage a portion of the accounts receivable portfolio and mentor the Student Account team. The role focuses on tuition-related issues, holds management, and special reporting, with additional duties across Mercer programs.

The coordinator oversees training and troubleshooting, acts as primary contact for student tuition concerns, and coordinates with various offices while supporting special projects and

Qualifications

• Two years of college coursework and two years of related customer service experience.
• Courses in bookkeeping, accounting, or business operations helpful.
• Prior lead or supervisory experience preferred.

Responsibilities

• Assist with overall management of the Macon Bursar Office and assigned accounts.
• Mentor and support Student Account and Support Specialists through training.
• Handle escalated student issues, holds, payments, refunds, and records as needed.
• Serve as liaison for Mercer on Mission and Study Abroad programs and supervise student workers.

Skills

Attention to detail

Customer service

Analytical reasoning

Financial reconciliation

Education

Two years of college coursework

Job description

Job Title: Bursar Office Coordinator

Department: Bursar's Office

College/Division: General University

Primary Job Posting Location: Macon, GA 31207

Additional Job Posting Locations: (Other locations that this position could be based)

Job Details

Mercer University is searching for a Bursar Office Coordinator on the Macon, Georgia campus.

Responsibilities

This position assists with the overall management of the Macon Bursar Office while maintaining responsibility for an assigned portion of the accounts receivable portfolio—including Medicine, Pharmacy, Nursing (excluding ABSN), and Theology—and oversees the Alternative Student Lifecycle for these populations. The Coordinator provides leadership and accountability by mentoring and supporting the Student Account and Support Specialists through training, troubleshooting, and account review; handling escalated student issues; ensuring proper hold management; and providing backup support for payments, refunds, and records as needed. This role also serves as a primary point of contact for student tuition concerns, monitors delinquent accounts, performs specialized reporting, and requires a strong understanding of the collection cycle, billing structures, and program requirements. Additional duties will require this position to serve as a mentor and resource for the Student Support Specialists for on the spot training, assistance, research and troubleshooting. The Coordinator is the next point of contact for student problems that cannot be resolved by the Student Support Specialist. Manage specialized transactions for all Mercer students to include, online payment monitoring and parking ticket liaison with MERPO. Primary liaison for Mercer on Mission and Study Abroad programs, which will require additional information on program-specific requirements and regulations. Hire and provide oversight of the productivity of student workers in support of office goals. Work on special projects as assigned by the Sr. Assistant and Associate Bursar.

Qualifications

Two years of college coursework and two years of related customer service experience which must include detailed account review, administrative support, accounts receivable, posting payments, and/or cash handling. In lieu of college coursework, equivalent directly related experience will also be considered. Courses in bookkeeping, accounting, or business operations would be helpful. Prior lead or supervisory experience is preferred.

Knowledge, Skills, & Abilities

Willingness to take ownership of each customer contact and provide whole concept service with a sense of urgency. Use discretion to protect confidentiality / privacy of student data. Exceptional customer service skills with ability to work effectively with a diverse student population and problem resolution skills. Attention to detail, striving for meticulous accuracy in posting information and payments. Ability to follow a reconciliation process consistently to identify/resolve electronic payment exceptions and insurance discrepancies. Strong math aptitude for researching, balancing and reconciling financial information. Knowledge of business practice for cash handling. Exceptional organization skills. Analytical reasoning to apply federal regulations and university policy. Judgement to determine when to make an exception within policy and when to elevate an issue. Ability to switch focus regularly and keep a to do list to return to unfinished work. Maintaining composure in difficult conversations with the recognition that these accounts have varying financial significance to each student. These can be emotional conversations. Ability to handle peak periods of activity when call volume, chat and emails are significantly increased. Return calls/emails received before leaving for the day, based on policy. Attention to audit and security issues.

Background Check Contingencies

Criminal History Check Credit History Check

Required Document Attachments

Resume Cover Letter List of References with Contact Information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more! At Mercer, we believe in the power of relationships and the importance of in-person collaboration. For more information, please visit: https://hr.mercer.edu/prospective-employees/

Scheduled Weekly Hours

40

Job Family: Staff Student Operations Non-exempt EEO Statement: EEO/Veteran/Disability

Why Work at Mercer

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid time off, technology discounts and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective/

Equal Employment Opportunity Employer

The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including, but not limited to, recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University-sponsored training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other questions regarding employment at Mercer University, please contact Human Resources.