Clerkship Coordinator

Mercer University; Valdosta (GA); On-site; USD 52,000 - 72,000; Full time

Job summary

Mercer University is seeking a Clerkship Coordinator for its Valdosta, GA campus to manage the 3rd and 4th year programs and coordinate exams and schedules.

You will support clerkship curricula, maintain records, and serve as liaison between MUSM and SGMC and other clinical sites as part of the program. This role requires travel and strong organizational skills.

Qualifications

• Two years of college coursework and two years of administrative support experience are required.
• In lieu of education, equivalent directly related experience will be considered.
• Candidates must have a valid driver’s license as travel is required.

Responsibilities

• Coordinate the clinical education program for third year medical students.
• Manage schedules, NBME exams, and grade reports and disseminate to students and faculty.
• Maintain Clerkship Manuals and records across campuses and liaise with SGMC and MUSM.

Skills

Advanced Excel

Microsoft Office

Education

Two years college coursework

Equivalent related experience

Tools

One45

Canvas

ExamSoft

Job description

Job Title

Clerkship Coordinator

Department

Academic Affairs, School of Medicine

College/Division

School Of Medicine

Primary Job Posting Location

Valdosta, GA 31602

Additional Job Posting Locations

(Other locations that this position could be based)

Job Details

Mercer University is searching for a Clerkship Coordinator at our clinical campus in Valdosta, GA.

Responsibilities

• The Clerkship Coordinator manages the 3rd and 4th year programs at our clinical campus in Valdosta, GA, including but not limited to the South Georgia Medical Center (SGMC), to ensure effective service to the students and administrative support for the clinical faculty.
• Primarily, this position shall coordinate the clinical education program for third year medical students.
• These duties include but are not limited to: coordination of student schedules; scheduling and proctoring of all third year NBME exams; collection/distribution/statistical reports of student grades to: students, appropriate faculty, and necessary committees; orientation/hospital–specific training for students; makes arrangements/verifies records for visiting students; and point of contact for students and clinical faculty with MUSM.
• This position will contribute to the Clerkship Manuals in written and web-based formats.
• This position will serve as the ex-officio member of the Clerkship Directors Sub-Committee of the Curriculum and Instruction Committee and maintain all records for these committees in coordination with other campuses.
• This position acts as liaison between MUSM and South Georgia Medical Center, medical schools, hospitals, and physician offices.
• This position will supervise maintenance of the student lounge and facilities at the hospital and work with Year 3 program Director for third year curriculum and curriculum support concerns.
• This position will also assist with content input and management in the learning management system and with the master grade reporting in One45 and Excel.
• This position will serve as the Valdosta clinical site proctor for internal program exams as well as NBME exams.
• This position manages and promotes relationships with administrators, faculty, and staff at SGMC Medical Center and other Valdosta clinical sites, manages credentialing, and serves as the point of contact for students and clinical faculty for MUSM.
• This position will be based at South Georgia Medical Center and required to travel to additional off-site clinics and facilities as an essential part of the job.
• This position will also provide remote support for the third and fourth year programs on other MUSM campuses as needed.

Qualifications

• Two years of college coursework and two years of administrative support experience are required.
• In lieu of education, equivalent directly related experience will be considered.
• Candidates must have a valid driver's license as this position requires some travel.

Knowledge/Skills/Abilities

• Serve as a facilitator, resource, and contact person for students, faculty, and staff in the 3rd and 4th-year programs and in all of the specific clerkships.
• This includes but is not limited to the orientation of students, overseeing the proctoring of NBME exams, and overseeing OSCEs.
• Must forge and maintain strong working relationships with Academic Affairs and applicable university committees, by assisting and supporting clerkship staff and faculty across all campuses.
• Advanced Excel skills to create and manage various academic and curricular databases.
• Capable of organizing and prioritizing workloads to meet deadlines under high pressure.
• Capable of learning, instructing, and managing a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students.
• Ability to maintain confidentiality of all academic records and ensure this confidentiality even when communicating with students, faculty, and administration.
• Must exhibit ethical, reliable, and dependable behavior, ability to maintain constructive interpersonal relationships, ability to use judgment to set priorities, teamwork attitude, flexibility, adaptability, and ability to work independently to prioritize/complete tasks.
• Ability to multi-task, troubleshoot, and problem‑solve.
• Must have proficiency in Microsoft Office programs, particularly Word and Excel.
• Ability communicate (verbal and written) with many organizations internal and external to the university.
• Must be detail oriented and highly organized to complete projects for successful outcome.

Background Check Contingencies

• Criminal History Document Attachments:
• Resume
• Cover letter
• List of three professional references with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it’s a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective-employees/

Scheduled Weekly Hours

40

Job Family

Staff Clerical Non-exempt

EEO Statement

EEO/Veteran/Disability

Why Work at Mercer

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid time off, technology discounts and so much more! At Mercer University, a Bear is more than a mascot: it’s a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective/

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including, but not limited to, recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University-sponsored training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other questions regarding employment at Mercer University, please contact Human Resources.