Bookkeeper

Mercer University; Macon (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

Mercer University in Macon, GA is seeking a Bookkeeper in the Grants Accounting Office to maintain financial records and support university-wide coding of expenditures and revenues. The role includes daily and annual entries, bank reconciliations, time and effort tracking for grants, and collaboration with the accounting team to ensure accuracy and compliance across departments.

Strong attention to detail and proficiency in Word/Excel are required, with the ability to work independently and meet

Qualifications

• A high school diploma/GED and three years of bookkeeping experience required.
• Experience in higher education or non-profit setting preferred.
• Understanding of grant/contract management, sales tax regulations and fund accounting principles preferred.

Responsibilities

• Assist in the daily and yearly general university entries in the finance system to include cash receipts, cash disbursements, bank transfers and journal entries.
• Monthly bank reconciliations for various bank accounts and ensuring timely and accurate reporting and payment of university sales tax accounts.
• Monthly monitoring and preparation of transfers between various loan fund accounts ensuring proper documentation and authorization.
• Tracking time and effort reporting for grant and contract accounts.
• Distribute space surveys and update building system data to facilitate indirect cost rate negotiations.
• Work closely with other members of the accounting team and assist other departments with accounting related questions and assist with other duties as assigned.

Skills

Organizational skills

Detail-oriented

Communication skills

Education

High school diploma / GED

Tools

Microsoft Word

Excel

Job description

Bookkeeper

Department: Accounting College/Division: General University Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based)

Job Details: The Accounting department at Mercer University is searching for a Bookkeeper for the Macon, Georgia campus.

Responsibilities:

The Bookkeeper position in the Grants Accounting Office plays a vital role in maintaining the financial integrity of the university. This position manages daily and annual accounting entries, oversees time and effort reporting, reconciles bank accounts and coordinates campus-wide space studies and surveys. This position works independently and should prioritize work tasks to meet various deadlines. This position is under the direct supervision of the Director of Grants Accounting and work is reviewed reguarly.

• Assist in the daily and yearly general university entries in the finance system to include cash receipts, cash disbursements, bank transfers and journal entries.
• Monthly bank reconciliations for various bank accounts and ensuring timely and accurate reporting and payment of university sales tax accounts.
• Monthly monitoring and preparation of transfers between various loan fund accounts ensuring proper documentation and authorization.
• Tracking time and effort reporting for grant and contract accounts.
• Distribute space surveys and update building system data to facilitate indirect cost rate negotiations.
• Work closely with other members of the accounting team and assist other departments with accounting related questions and assist with other duties as assigned.

Qualifications:

A high school diploma/GED and three years of bookkeeping experience, preferably in higher education or non-profit setting and/or bank teller experience, are required. Candidates who have an understanding in grant/contract management, sales tax regulations and fund accounting principles are preferred.

Knowledge/Skills/Abilities:

• Organizational skills
• Detail-oriented
• Strong written and verbal communication skills
• Proficient in Microsoft Word and Excel

Background Check Contingencies:

• Criminal History Check
• Credit Check

Document Attachments:

• Resume
• Cover Letter
• List of References with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective-employees/

Scheduled Weekly Hours: 40

Job Family: Staff Clerical Non-exempt

EEO Statement: EEO/Veteran/Disability

Why Work at Mercer

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid time off, technology discounts and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective/

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including, but not limited to, recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University-sponsored training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other questions regarding employment at Mercer University, please contact Human Resources.