Assistant Director of Event Management

Mercer University; Macon (GA); On-site; USD 55,000 - 73,000; Full time

Job summary

Mercer University Athletics is seeking an Assistant Director of Event Management to plan, coordinate, and execute athletic and special events across assigned facilities and sports. The role includes staffing, facility setup and breakdown, and ensuring successful event operations.

The position involves recruiting and supervising student workers and temporary staff, coordinating with campus partners, vendors, and external renters to deliver high‑quality events at Mercer facilities.

Qualifications

• Bachelor's degree is required.
• Experience in collegiate, professional, or minor league athletics event planning is needed.

Responsibilities

• Support planning, coordination, and execution of athletic and special event operations for assigned sports and facilities.
• Oversee staffing, facility setup/breakdown, event supervision, and operational support for home contests and events.
• Coordinate external rentals, community events, and operational leadership for university events in athletic facilities.
• Recruit, train, schedule, and supervise temporary staff, interns, and student workers for event support.
• Collaborate with campus departments and vendors to ensure successful delivery of athletic events.

Skills

Communication

Stakeholder coordination

Event management knowledge

Staff supervision

Flexibility

Education

Bachelor's degree

Job description

Job Title

Assistant Director of Event Management

Department: Athletics College/Division: General University Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details: Mercer Athletics is searching for an Assistant Director of Event Management.

Scheduled Weekly Hours: 40

Job Family: Staff Athletics Exempt

Responsibilities

Under the direction of the Director of Operations and Event Management, the Assistant Director of Event Management supports the planning, coordination, and execution of athletic and special event operations for assigned sports and facilities. Primary responsibilities include soccer, basketball, softball, and tennis with additional support provided for football, baseball, and lacrosse operations. The Assistant Director is responsible for overseeing games and practice preparations, facility operations, staffing, and event execution for assigned sports and venues. The Assistant Director independently manages event operations, including staffing, facility setup and breakdown, event supervision, and operational support for all assigned home athletic contests and special events. The position oversees facility utilization, coordinates external rentals and community events, and provides operational leadership for university events hosted within athletic facilities. This position exercises independent judgment in staffing allocations, event logistics, facility usage, and operational planning. Responsibilities include recruiting, training, scheduling, and supervising temporary personnel, interns, and student workers to ensure appropriate staffing and effective event support. In collaboration with the Director of Operations and Event Management, the Assistant Director participates in personnel management activities, including hiring, training, performance evaluation, and disciplinary recommendations. The Assistant Director collaborates with campus departments, including Mercer Police, Physical Plant, Concessions, Special Event Catering, and Risk Management, as well as contracted service providers such as medical personnel, communications partners, and technology vendors, to ensure the successful delivery of athletic and special events. The position also supports the maintenance, readiness, and operational integrity of athletic facilities and equipment. Additional responsibilities include overseeing athletic facility scheduling and event calendars, coordinating operational resources, serving as the departmental representative in the absence of the Director as assigned, and assisting with departmental initiatives, special projects, and other duties as assigned in support of Athletics events and operations.

Qualifications

A bachelor's degree is required with one year experience within collegiate, professional or minor league athletics department, which includes some event planning, are required.

Knowledge/Skills/Abilities

Ability to effectively communicate and collaborate with coaches, student-athletes, university administrators, campus partners, vendors, and event personnel to ensure successful event operations. Knowledge of athletic event management, facility scheduling, and operational procedures, including the planning, coordination, setup, supervision, and breakdown of athletic and special events. Ability to recruit, train, schedule, and supervise student workers, temporary personnel, and event staff while ensuring compliance with established procedures and service standards. Ability to independently coordinate multiple events and priorities, exercise sound judgment, and effectively resolve operational issues in a fast‑paced environment. Ability to establish and maintain effective working relationships with internal and external stakeholders and work both independently and as part of a team. Ability to manage event logistics, coordinate support services, and ensure athletic facilities are appropriately staffed, prepared, and maintained for competitions, practices, and special events. Ability to maintain accurate event schedules, facility calendars, staffing assignments, and operational records. Ability to work a flexible schedule, including evenings, weekends, holidays, and extended hours as required by athletic events and facility operations.

Background Check Contingencies

• Criminal History Required

Document Attachments

• Resume
• Cover letter
• List of three professional references with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close‑knit, student‑centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in‑person collaboration. Accordingly, our employees are expected to serve in‑person as it fosters real‑time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work‑life balance, and so much more! At Mercer, we believe in the power of relationships and the importance of in‑person collaboration. Accordingly, our employees are expected to serve in‑person as it fosters real‑time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts and so much more! At Mercer, we believe in the power of relationships and the importance of in‑person collaboration. Accordingly, our employees are expected to serve in‑person as it fosters real‑time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work‑life balance, and so much more! At Mercer, we believe in the power of relationships and the importance of in‑person collaboration. Accordingly, our employees are expected to serve in‑person as it fosters real‑time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

EEO Statement

EEO/Veteran/Disability

Why Work at Mercer

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid time off, technology discounts and so much more! At Mercer University, a Bear is more than a mascot: it’s a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you’re seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective/

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including, but not limited to, recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University-sponsored training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other questions regarding employment at Mercer University, please contact Human Resources.