Budget Assistant

Texas State University; San Marcos (TX); On-site; USD 35,000 - 39,000; Full time

Benefits offered by this job

Excellent health insurance

Generous paid time off

Work-life balance resources

Professional development opportunities

Inclusive Bobcat community

TRS pension

Job summary

Texas State University in San Marcos, TX seeks a Budget Assistant to monitor and administer department budgets, enter budget changes, and provide technical support to account managers.

The role supports faculty and staff, handles travel in Concur, assists with hiring, and coordinates events, with regular business hours from Monday to Friday.

Qualifications

• Basic math, basic editing, and time management.
• Proficient with Microsoft Office.
• Ability to prioritize workload and manage multiple projects and complete within deadlines.
• Demonstrated communication skills across administrative units.
• Minimum three years of reliable experience working in a professional office environment.
• Ability to prepare clear, concise, and grammatically correct correspondence.
• Ability to establish and maintain effective records and files.
• Knowledge of accounting, budgeting, hiring, and purchasing practices.

Responsibilities

• Prepare and execute Marketplace orders in SAP.
• Research vendor information as requested, i.e., vendor number, contact information, etc.
• Assist faculty with travel in Concur.
• Assist with hiring of faculty and staff.
• Prepare scholarship awards.
• Prepare student stipends under grants.
• Research open encumbrances over 90 days.
• Reconcile Goods Receipts to items received on purchase orders.
• Contact vendors about damaged, lost/late orders.
• Set up vendors in PaymentWorks system.
• Validate invoices to purchase orders and Goods Receipts/research discrepancies.
• Research info on promo items and request quotes.
• Attend Financial Services meetings.
• Assist in the coordination of special events and meetings.
• Additional duties as assigned.

Skills

Basic math

Editing

Time management

Microsoft Office

Prioritize workload

Communication skills

Experience in office

Clear correspondence

Records and files

Budgeting practices

Tools

SAP

Concur Travel

PaymentWorks

Hireright

People Admin

Job description

San Marcos, TX

Texas State University

Budget Assistant

Posting Number: 2027021

Location: San Marcos

Department: Ingram School of Engineering

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,166.67 - $3,522.98

Job Category: Non-Exempt

Required Qualifications

• Basic math, basic editing, and time management
• Proficient with Microsoft Office
• Ability to prioritize workload and manage multiple projects and complete within deadlines
• Demonstrated communication skills across administrative units
• Minimum three years of reliable experience working in a professional office environment
• Ability to prepare clear, concise, and grammatically correct correspondence
• Ability to establish and maintain effective records and files
• Knowledge of accounting, budgeting, hiring, and purchasing practices

Preferred Qualifications

• Prior reliable experience in a university setting
• Familiar with Concur travel
• Familiar with Texas State software, i.e., Hireright, PaymentWorks, People Admin, and forms
• Prior experience in planning successful events/meeting
• Knowledge of Texas State policies and procedures

Job Description

Responsible for monitoring and administering budgets at the department/office level. Responsible for providing budget change data entry, technical advice and support to department/office account managers.

Job Duties

• Prepare and execute Marketplace orders in SAP
• Research vendor information as requested, i.e., vendor number, contact information, etc.
• Assist faculty with travel in Concur
• Assist with hiring of faculty and staff
• Prepare scholarship awards
• Prepare student stipends under grants
• Research open encumbrances over 90 days
• Reconcile Goods Receipts to items received on purchase orders
• Contact vendors about damaged, lost/late orders
• Set up vendors in PaymentWorks system
• Validate invoices to purchase orders and Goods Receipts/research discrepancies.
• Research info on promo items and request quotes
• Attend Financial Services meetings
• Assist in the coordination of special events and meetings
• Additional duties as assigned

Job Open Date

09/22/2026

Job Close Date

09/27/2026

Open Until Filled

No

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardlessof race, sex, color, religion, national origin or ancestry, age,marital status, disability, veteran status, or any other basisprotected by federal or state law in employment, educationalprograms, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I-9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

About Texas State and San Marcos

Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.