Program Specialist, Advising, Recruitment,
Texas State University
A complete application in a minute — tailored resume and cover letter, ready to send.
Benefits offered by this job
Job summary
Texas State University in San Marcos, TX is hiring a Program Specialist, Advising, Recruitment & Training Initiatives to support program development and evaluation within Academic Advising & Transitions. The role focuses on coordinating recruitment, onboarding, and professional development for academic advisors while contributing to workforce data and continuous improvement.
Responsibilities include collaborating with advising leadership, developing resources, and supporting strategic
Qualifications
- Bachelor's degree from an accredited institution in Organizational Leadership, Business Administration, Psychology, Communication Studies, or a related field.
- Four (4) years of professional experience in academic advising, student success, student affairs, employee development, training, organizational development, higher education administration, or a related field.
Responsibilities
- Coordinate and manage recruitment and hiring processes for academic advising positions.
- Develop onboarding plans, training schedules, and advisor development resources.
- Lead the design, coordination, and implementation of professional development opportunities for academic advisors.
- Collect and analyze data related to advisor onboarding, training, professional development, and workforce effectiveness.
- Support accreditation, assessment, and reporting efforts related to advising effectiveness and advisor development.
Education
Job description
San Marcos, TX
Posting Number: 2027022
Location: San Marcos
Department: Academic Advising & Transitions
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $4,002 + commensurate with experience
Job Category: Exempt
- Bachelor's degree from an accredited institution inOrganizational Leadership, Business Administration, Psychology,Communication Studies, or a related field
- Four (4) years of professional experience in academic advising,student success, student affairs, employee development, training,organizational development, higher education administration, orrelated field.
- Master's degree in Higher Education Administration, StudentAffairs, Counseling, Educational Leadership, OrganizationalLeadership, Human Resource Development, Business Administration, orrelated field and two (2) years of professional experience in arelated field.
- Doctoral degree in any field and one (1) year of professionalexperience in a related field.
- Experience coordinating recruitment and hiring processes.
- Experience designing and facilitating professional developmentor training programs.
- Experience onboarding and developing professional staff.
- Experience in academic advising, student success, or highereducation administration.
- Experience leading projects, initiatives, or organizationalimprovement efforts.
- Experience utilizing assessment and data to evaluate programeffectiveness.
Responsible for providing administrative and operational support for the development, coordination, and evaluation of programs within assigned department.
- Coordinate and manage recruitment and hiring processes for academic advising positions.
- Collaborate with advising leadership to develop recruitmentstrategies that attract highly qualified and variedcandidates.
- Coordinate position postings, candidate communications,interview scheduling, and hiring logistics.
- Assist search committees and hiring managers throughout the recruitment and selection process.
- Develop and maintain hiring resources, interview guides,evaluation tools, and onboarding materials.
- Support workforce planning efforts and talent pipelinedevelopment initiatives.
- Monitor recruitment outcomes and recommend strategies to improve hiring effectiveness.
- Coordinate the onboarding experience for new academicadvisors.
- Partner with Assistant Directors and advising leadership to develop and deliver advisor training programs.
- Develop onboarding plans, training schedules, and advisordevelopment resources.
- Ensure advisors receive foundational knowledge related to advising philosophy, student success practices, universitypolicies, technologies, and advising procedures.
- Maintain advisor training documentation, learning resources,and competency development materials.
- Assess onboarding effectiveness and implement improvementsbased on participant feedback and organizational needs.
- Lead the design, coordination, and implementation ofprofessional development opportunities for academic advisors through the coordination of workshops, communities of practice,mentoring opportunities, learning cohorts, and professionaldevelopment events.
- Develop programs that support advisor competency development,career progression, leadership growth, and professionalexcellence.
- Identify emerging trends, best practices, and research inacademic advising and student success to inform developmentinitiatives.
- Support advisors in pursuing professional certifications,conference participation, scholarly engagement, and leadershipopportunities.
- Maintain advisor development plans and competency frameworksaligned with departmental expectations.
- Coordinate peer mentoring and advisor support initiatives.
- Facilitate opportunities for experienced advisors to shareknowledge, best practices, and lessons learned.
- Support leadership development pathways for advisors interestedin advanced roles and responsibilities.
- Foster a culture of collaboration, continuous learning, and professional growth across advising teams.
- Support the planning, implementation, and assessment ofstrategic advising initiatives.
- Participate in projects related to student success, retention,persistence, advising effectiveness, and operationalimprovement.
- Assist with the implementation of advising technologies,processes, and service enhancements.
- Collaborate with advising leadership on organizationaldevelopment and continuous improvement efforts.
- Support university, division, college, and advising centerinitiatives as assigned.
- Serve on committees, task forces, and working groups related to advising and student success.
- Collect and analyze data related to advisor onboarding,training, professional development, and workforceeffectiveness.
- Develop reports and recommendations to support advisordevelopment and organizational improvement.
- Assess advisor learning outcomes, training effectiveness, and professional development participation.
- Utilize assessment findings to inform future training and development efforts.
- Support accreditation, assessment, and reporting effortsrelated to advising effectiveness and advisor development.
- A resume and cover letter detailing how the applicant meets all required and preferred qualifications must be uploaded for full consideration.
- This position requires occasional work outside of normal business days, including occasional evenings and weekends, to attend University functions.
09/22/2026
09/30/2026
No
Monday, Tuesday, Wednesday, Thursday, Friday
8:00AM
5:00PM
Texas State University is committed to a policy ofnon-discrimination and equal opportunity for all persons regardlessof race, sex, color, religion, national origin or ancestry, age,marital status, disability, veteran status, or any other basisprotected by federal or state law in employment, educationalprograms, and activities and admissions.
Employment with Texas State University is contingent upon theoutcome of record checks and verifications including, but notlimited to, criminal history, driving records, education records,employment verifications, reference checks, and employmenteligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States.
Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization.
Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff
Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
