Budget Assistant

Belmont University; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Belmont University is seeking a Budget Assistant to support the Budget Office in annual planning, consolidate departmental requests, and monitor budgets with accuracy and confidentiality. You will liaise with budget managers across academic and administrative units, assist in merit and salary data processes, and ensure compliance with institutional policies.

Full-time staff role in Finance and Accounting, 37.5 hours per week, based in Nashville, TN.

Qualifications

• High school diploma or equivalent required; Associate's Degree preferred.
• 1-3 years of accounting, budgeting, or non-profit experience preferred.

Responsibilities

• Support budgeting and financial planning activities under AVP guidance.
• Consolidate departmental budget requests during annual planning cycle.
• Enter budget and expenditure data into financial systems and ensure accuracy.

Skills

Budgeting

Financial data analysis

Confidentiality

Communication

Collaboration

Education

Associate's Degree in Accounting or Finance

Job description

We are now accepting applications for a qualified Budget Assistant at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)

Full-Time

Department

Finance and Accounting

Hours

37.5

Primary Duties and Responsibilities

Working under the direction of AVP, Budgeting & Financial Planning to provide timely and accurate financial data, the Budget Assistant ensures compliance with institutional policies, and supports budgetary processes that align with the university’s strategic goals. This position provides administrative support to the Budget Office during the annual budget planning process and managing, monitoring, and reporting on institutional budgets. This position also serves as a liaison with budget managers in academic and administrative units to support effective financial operations.

• Assist in reviewing and consolidating departmental budget requests and submissions within the third-party budget system during annual budget planning cycle, including capital, operating, and AEF budgets. Develops system communications to EVP, VP, AVP, and budget managers during budget planning cycle. Monitors adherence to submission deadlines.
• Assist during annual merit process. Develops system communications to EVP, VP, and AVP during merit process. Monitors adherence to submission deadlines. Assist in auditing salary data for accuracy. Maintains confidentiality of sensitive salary data throughout the merit process. Collaborate with HR and Payroll in creation of new positions. Enter salary adjustments and position changes, including title changes, reports to, and funding source.
• Enter budget and expenditure data into financial systems. Enters approved budget allocations(temporary and/or permanent), expense transactions with journal entries using the institution’s enterprise financial software. Reviews funding sources for accuracy, and ensures consistency with university policies.
• Track departmental expenses to help identify variances from the approved budget. Monitors miscellaneous expenditure account. Provides communication and guidance to budget managers on reclassification of expenditures for accurate accounting.
• Compile routine budget reports under the direction of AVP. Compiles financial data from internal systems, organizing it into standardized templates, and verifying basic accuracy of figures and account coding. Maintains confidentiality of sensitive financial information throughout the reporting process.
• Respond to routine budget-related inquiries from university departments, budget managers, and staff. Provides accurate information regarding budget balances, expenditure status, account codes, and financial policies. Escalate complex questions or discrepancies to AVP when necessary, ensuring timely and professional communication
• Other duties as assigned.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.
• An ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• An ability to interpret and seek information, use independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary.
• An ability to use information to determine benefits and impact in making decision and/or recommendations.
• An ability to coordinate and administer programs/project activities and protocols.
• An ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• An ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience.
• An ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message.
• An ability to listen and respond appropriately to others.
• An ability to impact and influence others to further the institution’s strategic objectives.
• Knowledge of the programs and services offered by Belmont University. Interest and ability to work collaboratively in course design and to teach interdisciplinary and topical courses.
• An ability to work effectively with a wide range of constituencies.

Required Education

A high school diploma or equivalency is required. An Associate's Degree in Accounting, Finance, or related field is preferred.

Required Experience

1-3 years experience in Accounting, Non-Profit Orgs, Budgeting required.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.