Academic Advising Administrative Assistant

Belmont University; Northern (KY); Hybrid; USD 35,000 - 45,000; Full time

Job summary

Belmont University seeks an Academic Advising Administrative Assistant to support the College of Entertainment & Music Business (CEMB) Advising Office in daily operations, handling emails, calls, and front-desk tasks.

The role assists the Director and Academic Advisor, processes changes of major, manages advising calendars, and supports Summer Orientation. A Bachelor's degree is preferred and two years of administrative experience are expected.

Qualifications

• Two years of responsible administrative support in an academic office environment.
• Experience with SCT Banner, Oracle, ARGOS, Canva and basic databases.
• Ability to work with diverse groups and communicate clearly.

Responsibilities

• Provide office support to CEMB Advising Office for daily operations.
• Assist Director and Academic Advisor with reports and course overrides processing.
• Support faculty regarding advising appointment calendars and registration issues.
• Process Change of Major forms and assign advisors to students; assist with course selections.

Skills

Fast-paced environment

Diverse community communication

Team collaboration

Organization and multi-tasking

Problem solving

Education

Bachelor's Degree preferred

Tools

SCT Banner

ARGOS

Canva

Microsoft Office (Excel, PowerPoint, Word)

Oracle

Job description

Academic Advising Administrative Assistant

Academic Advising Administrative Assistant

We are now accepting applications for a qualified Academic Advising Administrative Assistant at Belmont University.

Employment Type Staff

Internal Job Category Non-Exempt (Staff) Full-Time

Department Office of Dean CEMB

Hours 37.5

Primary Duties and Responsibilities:

Position Purpose:

Provides office support to the College of Entertainment & Music Business (CEMB) Advising Office's daily operations.

Essential Functions:

1. Provides office support to CEMB Advising Office for daily operations re: organizational, informational and communication needs to the advising staff, answering emails including CEMB Advising general email, answering phone calls, assisting and or fielding student questions in regards to advising needs and directing traffic during regular business hours.
2. Assists Director and Academic Advisor as needed: Pulling reports in ARGOS related to advising and processing any CEMB course overrides requests that have been approved via the Director or department chair.
3. Provides support to faculty regarding advising appointment calendars and other advising / registration related issues.
4. Facilitates the Change of Major forms and processes for students changing their major to the Curb College:
   • Processing the change of major form
   • Assigning the student to a Curb College advisor
   • Communicating with the student and advisor of the change
   • Assisting students with course selections for their first semester in Curb College
5. Provides administrative support during Summer Orientation, including checking registration grouping, lifting advisor holds and assisting in one of the CEMB rooms during the advising registration session.
6. The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

Qualifications (Knowledge, Skills and Abilities):

• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Working knowledge of SCT Banner, Canva and ARGOS as well as the ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
• Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.

Required Education Education: Bachelor's Degree preferred

Required Experience Experience: Two years of responsible administrative support in academic office environment. Experience with SCT Banner, Oracle, ARGOS, Canva and working knowledge of databases preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students. Click here to learn more.

In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ-centered, student-focused mission.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veteransand disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.