Budget Assistant

Belmont University; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Belmont University seeks a Budget Assistant to support the Budget Office during annual planning, consolidate departmental budget requests, and monitor expenditures. You will liaise with budget managers and ensure accurate financial data and reporting in accordance with university policies.

The role emphasizes collaboration with academic and administrative units, confidentiality of salary data, and adherence to budget deadlines throughout the planning cycle.

Qualifications

• Fundamental budgeting, accounting, and financial management knowledge.
• Understanding of financial reporting and budget monitoring.
• Familiarity with fiscal policies and procedures.
• Excel proficiency for data entry, formulas, sorting and reporting.
• Strong accuracy and attention to detail in reporting.

Responsibilities

• Assist in reviewing and consolidating departmental budget requests during annual budget planning cycle.
• Enter budget and expenditure data into financial systems and track allocations.
• Monitor expenses and identify variances from approved budgets; provide guidance on reclassification.

Skills

Budgeting principles

Financial reporting

Budget monitoring

Communication

Attention to detail

Time management

Interpersonal skills

Listening skills

Education

High school diploma or equivalency

Associate's degree preferred in Accounting/Finance

Tools

Microsoft Excel

Job description

We are now accepting applications for a qualified Budget Assistant at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)
Full-Time

Department

Finance and Accounting

Hours

37.5

Primary Duties and Responsibilities

Working under the direction of AVP, Budgeting & Financial Planning to provide timely and accurate financial data, the Budget Assistant ensures compliance with institutional policies, and supports budgetary processes that align with the university’s strategic goals. This position provides administrative support to the Budget Office during the annual budget planning process and managing, monitoring, and reporting on institutional budgets. This position also serves as a liaison with budget managers in academic and administrative units to support effective financial operations.

• Assist in reviewing and consolidating departmental budget requests and submissions within the third-party budget system during annual budget planning cycle, including capital, operating, and AEF budgets. Develops system communications to EVP, VP, AVP, and budget managers during budget planning cycle. Monitors adherence to submission deadlines.
• Assist during annual merit process. Develops system communications to EVP, VP, and AVP during merit process. Monitors adherence to submission deadlines. Assist in auditing salary data for accuracy. Maintains confidentiality of sensitive salary data throughout the merit process. Collaborate with HR and Payroll in creation of new positions. Enter salary adjustments and position changes, including title changes, reports to, and funding source.
• Enter budget and expenditure data into financial systems. Enters approved budget allocations(temporary and/or permanent), expense transactions with journal entries using the institution’s enterprise financial software. Reviews funding sources for accuracy, and ensures consistency with university policies.
• Track departmental expenses to help identify variances from the approved budget. Monitors miscellaneous expenditure account. Provides communication and guidance to budget managers on reclassification of expenditures for accurate accounting.
• Compile routine budget reports under the direction of AVP. Compiles financial data from internal systems, organizing it into standardized templates, and verifying basic accuracy of figures and account coding. Maintains confidentiality of sensitive financial information throughout the reporting process.
• Respond to routine budget-related inquiries from university departments, budget managers, and staff. Provides accurate information regarding budget balances, expenditure status, account codes, and financial policies. Escalate complex questions or discrepancies to AVP when necessary, ensuring timely and professional communication
• Other duties as assigned.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

• A basic knowledge of budgeting, accounting, and financial management principles.
• An understanding of financial reporting procedures and budget monitoring practices.
• Knowledge of organizational policies and procedures related to fiscal operations.
• Strong proficiency in Microsoft Excel, including data entry, formulas, sorting, filtering, and report preparation.
• Attention to detail and accuracy in preparing reports and processing financial information.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• An ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message.
• An ability to work effectively with a wide range of constituencies.
• An ability to listen and respond appropriately to others.

Required Education

A high school diploma or equivalency is required. An Associate's Degree in Accounting, Finance, or related field is preferred.

Required Experience

1-3 years experience in Accounting, Non-Profit Orgs, Budgeting required.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students.

*In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ-centered, student-focused mission.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veteransand disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.