Budget & Administration Lead - Higher Education

Stony Brook University

Stony Brook (NY)

On-site

USD 65,000 - 90,000

Full time

5 days ago

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Benefits offered by this job

UUP location pay ($4,150)

Job summary

Stony Brook University’s Division of Undergraduate Education is seeking a Budget and Administration Coordinator to provide essential budget and personnel support. The role leads high-volume financial and HR transactions while ensuring compliance with university policies and timelines.

The successful candidate will manage budgets, procurements, and staffing activities; maintain confidential personnel records and support audits.

Qualifications

Bachelor’s Degree; Two (2) full time years of professional experience in an office or administrative setting.
Experience managing and reconciling multiple account budgets and/or experience recruiting, hiring or onboarding employees.
Proficiency in Microsoft Office Suite (Excel, Word) and Google applications or similar software.

Responsibilities

Monitor departmental operational budgets, tracking expenditures and encumbrances; perform budget analyses and report findings.
Serve as the primary contact for staff inquiries regarding budget spending policies and procurement workflows; maintain records for audit readiness.
Bulk of day-to-day personnel transactions; assist with position descriptions, search committees, pre-employment, and personnel files.
Oversee permanent appointment eligibility; coordinate with supervisors to submit packages; ensure 100% compliance in evaluations and program documents.
Participate in divisional and university programs and services, including training, events, and committees.