Higher Education Budget & Administration Lead

Stony Brook; Stony Brook (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Location pay

Job summary

Stony Brook University is seeking a Budget and Administration Coordinator in the Division of Undergraduate Education. The role provides tactical financial and personnel support, handling high-volume transactions while ensuring compliance with university and state policies.

Responsibilities include monitoring budgets, processing transfers, supporting HR processes, and maintaining confidential records for audit readiness and compliance.

Qualifications

• Bachelor’s degree required.
• Two years of full-time professional office/administrative experience.
• Experience managing and reconciling budgets and/or experience recruiting, hiring or onboarding employees.

Responsibilities

• Monitor departmental budgets, tracking expenditures and encumbrances, and report findings.
• Process budget transfers, reallocations, and assist with grant/project budgets to ensure compliance.
• Serve as primary contact for staff inquiries on budget spending policies and procurement workflows; maintain organized records for audits.

Skills

Budget management

Hiring onboarding

Office administration

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Google applications

Job description

Stony Brook University is seeking a Budget and Administration Coordinator in the Division of Undergraduate Education. The role provides tactical financial and personnel support, handling high-volume transactions while ensuring compliance with university and state policies.

Responsibilities include monitoring budgets, processing transfers, supporting HR processes, and maintaining confidential records for audit readiness and compliance.