Budget & Admin Support Specialist

University of Illinois Urbana-Champaign; Urbana (IL); Presencial; USD 39 000 - 48 000; Tempo integral

Resumo da oferta

University of Illinois Urbana-Champaign's Native American House is seeking an Office Support Specialist to provide clerical and organizational support to the Director and Assistant Directors. You will oversee budgets, records, scheduling, and serve as a liaison for staff and external partners.

You will supervise student staff, manage calendars, respond to inquiries, process invoices and contracts, and help coordinate events and meetings.

Qualificações

• High school diploma or equivalent.
• Two years of related coursework/experience as per education table.
• One year of work experience comparable to the second level of this series.

Responsabilidades

• Assist Director in overseeing NAH’s budget and act as primary purchaser.
• Maintain records of fiscal transactions and advise on expenditures.
• Process contracts, journal vouchers, and requisitions; manage orders and NAH account charges.
• Supervise and coordinate office operations and minutes for meetings.
• Greet visitors, answer inquiries, route information, and manage calendars and space reservations.
• Coordinate NAH projects, meetings, and events; take minutes as needed.
• Assist Director with drafting responses and correspondence; track deadlines.
• Arrange travel and ensure compliance with university policies.
• Maintain confidential files and ensure FOIA compliance; update NAH policies and procedures.

Conhecimentos

Organizational skills

Deadline-oriented

Confidentiality handling

Campus resources knowledge

Team collaboration

Formação académica

High school diploma

Descrição da oferta de emprego

University of Illinois Urbana-Champaign's Native American House is seeking an Office Support Specialist to provide clerical and organizational support to the Director and Assistant Directors. You will oversee budgets, records, scheduling, and serve as a liaison for staff and external partners.

You will supervise student staff, manage calendars, respond to inquiries, process invoices and contracts, and help coordinate events and meetings.