Administrative & Programs Operations Specialist

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 50,000 - 80,000; Full time

Job summary

The University of Illinois Urbana-Champaign seeks an administrative professional to support financial and fiscal operations, administrative tasks, and building/room coordination within the IGI centers. The role involves ensuring timely payments, managing calendars, coordinating meetings, processing confidential materials, and serving as a primary contact for students, faculty, visitors, and staff.

Responsibilities include handling postal mail and emails, coordinating domestic and international

Responsibilities

• Assist with the daily operation of the Centers, working closely with IGI staff.
• Act as a confidential assistant in all matters and maintain calendars.
• Coordinate meetings including securing meeting space, preparing agendas, and recording and distributing minutes.
• Receive and process confidential materials for fellowships, scholarships, and MA admissions as well as grant.
• Point of contact between students, faculty, visitors and Center Staff; answer incoming calls and manage emails.
• Manage daily postal mail and email; respond to routine inquiries; coordinate shipping.
• Purchase supplies and equipment; access and maintain electronic programs related to admissions, scheduling, inventory, payroll.
• Provide information to students, faculty, departments and visitors.
• Assist with hiring and supervising student employees; attend campus meetings relevant to tasks.

Job description

The University of Illinois Urbana-Champaign seeks an administrative professional to support financial and fiscal operations, administrative tasks, and building/room coordination within the IGI centers. The role involves ensuring timely payments, managing calendars, coordinating meetings, processing confidential materials, and serving as a primary contact for students, faculty, visitors, and staff.

Responsibilities include handling postal mail and emails, coordinating domestic and international