Director Support & Office Operations

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois at Urbana-Champaign's Native American House seeks an Office Support Specialist to provide personal and administrative support to the Director and Assistant Directors. The role includes managing budgets, purchasing, records, and coordinating office operations with student staff and interns.

Responsibilities include handling contracts, travel, and events, maintaining calendars, and acting as a liaison with external entities.

Qualifications

• High school diploma or equivalent.
• Two years of college coursework or related experience (per the state guidelines for this Civil Service position).
• One year of work experience comparable to the second level of this series.
• Experience with office/clerical tasks and basic computer systems.

Responsibilities

• Assist Director with budgeting and purchasing for the unit.
• Maintain records of financial transactions and advise on expenditures.
• Process contracts, purchasing cards, vouchers, invoices, and requisitions.
• Supervise office operations, schedule management, and staff coordination.
• Serve as primary information source and manage calendars and inquiries.

Skills

Organizational skills

Deadlines management

Judgment and prioritization

Confidentiality awareness

Campus resources knowledge

Education

High school diploma or equivalent

Job description

University of Illinois at Urbana-Champaign's Native American House seeks an Office Support Specialist to provide personal and administrative support to the Director and Assistant Directors. The role includes managing budgets, purchasing, records, and coordinating office operations with student staff and interns.

Responsibilities include handling contracts, travel, and events, maintaining calendars, and acting as a liaison with external entities.